Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6153886)
NON WATER MISCIBLE CUTTING FUILD,WATER MISCIBLE METAL WORKING FLUID
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Tender Title: Non Water Miscible Cutting Fluid & Water Miscible Metal Working Fluid
Tender Reference Number: GEM/2025/B/6153886
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Overview
This tender invites bids for the procurement of Non Water Miscible Cutting Fluid and Water Miscible Metal Working Fluid. The primary objective of this tender is to supply high-quality fluids that meet the technical specifications required by the Department of Defence Research & Development. This procurement is essential for enhancing the operational efficiency of various metalworking processes, ensuring durability and precision in operations.
Scope of Work
The successful bidder will be expected to supply a total quantity of 1,872 units of cutting and metal working fluids. The fluids are to be utilized in various defense-related manufacturing setups, where quality and adherence to technical specifications are paramount. Bidders should demonstrate their capacity to fulfill these requirements consistently within the stipulated timelines.
Eligibility Criteria
- The participating companies must be registered entities and compliant with all relevant laws and regulations.
- Bidders should have experience in supplying similar products for at least the last three years, showcasing a proven track record.
- Companies registered under Micro, Small, and Medium Enterprises (MSEs) or startups are encouraged to participate in this tender.
Technical Requirements
Bidders must provide cutting fluids that meet the following criteria:
- Non Water Miscible Cutting Fluid: Must provide corrosion protection and have excellent lubricating properties.
- Water Miscible Metal Working Fluid: Should be biodegradable, flash point compliant, and provide minimal foam production while ensuring optimal cooling during metalworking processes. Each product must pass rigorous quality control tests and align with the stipulated quality standards.
Financial Requirements
Bidders are required to submit a financial proposal that includes the pricing for the quantity specified. All prices must be quoted in the specified currency and include all applicable taxes. Performance security may be required, details for which will be outlined in the submission guidelines.
Document Submission Details
Prospective bidders must submit their documents electronically through the prescribed online portal. The required documentation includes:
- Technical compliance documents
- Financial bid
- Earnest Money Deposit (EMD) as specified
Special Provisions
There are specific provisions that facilitate participation by Micro, Small, and Medium Enterprises (MSEs) and startups, including but not limited to:
- Preference in evaluation to encourage competitiveness
- Relaxation of certain qualifying criteria to encourage new entrants in the market
Evaluation Process
Submissions will be evaluated based on technical compliance and financial merit. The evaluation committee reserves the right to seek clarification from bidders to ensure compliance with tender requirements.
Delivery Locations
Successful bidders will be required to deliver the products to specified locations within the jurisdiction of the Ministry of Defence as per the instructions provided post-evaluation. The delivery schedule will be part of the finalized contract.
Contact Information
For any clarifications, bidders may refer to the detailed documentation available in the online portal where the tender is hosted. Please ensure that all queries are directed through the appropriate channels as indicated in the tender documents.
Participating in this tender represents a significant opportunity to engage with the Ministry of Defence and contribute to national defense capabilities. Bidders are encouraged to ensure their submissions are comprehensive and comply with all outlined requirements to enhance their chances of successful selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliant with relevant laws, and having at least three years of experience in supplying similar products. Companies classified as Micro, Small, and Medium Enterprises (MSEs) or startups are particularly encouraged to participate, benefiting from provisions designed to make it easier for them to compete effectively.
The technical specifications for the fluids require that the Non Water Miscible Cutting Fluid must provide corrosion protection and excellent lubrication, while the Water Miscible Metal Working Fluid must be biodegradable and minimize foam while ensuring optimal cooling. All products must comply with established quality standards and undergo rigorous testing to ensure they meet operational requirements.
The Earnest Money Deposit (EMD) must be submitted as part of the bidding process and generally represents a percentage of the total bid value. This deposit ensures that bidders show good faith in their submissions. The specific amount and payment details will be outlined in the tender documents to align with the financial proposal requirements.
The evaluation process will consist of a technical review followed by a financial assessment. The committee will consider compliance with technical specifications and the cost-effectiveness of the bids. Each submission will be assessed thoroughly, and the committee reserves the right to request additional information to ensure alignment with the tender’s objectives.
MSEs can benefit from relaxed eligibility criteria and potential advantages in the evaluation process. These provisions are designed to enhance access for smaller entities so they can participate and compete effectively in government tenders, fostering innovation and diversity within the supply chain for the Ministry of Defence.
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