Tender Title: Customized AMC/CMC for Pre-owned Products - Integrated Vacuum Systems
Tender Reference Number: GEM/2025/B/6143774
The Department of Defence Research & Development, under the auspices of the Ministry of Defence, is inviting bids for the Annual Maintenance Contract (AMC) for pre-owned Integrated Vacuum Systems. This tender is specifically for those who specialize in providing comprehensive after-sales support and maintenance services for sophisticated vacuum systems used in various defence applications.
Scope of Work and Objectives
The primary objective of this tender is to secure an efficient and reliable annual maintenance service for the Integrated Vacuum Systems. The contractor will be tasked with ensuring optimal performance of the existing systems, troubleshooting issues, providing repairs, and conducting regular inspections to prevent any operational downtime. Furthermore, preventive maintenance will be a critical aspect of the contract to enhance the systems' lifecycle and reliability.
Eligibility Criteria
To qualify, bidders must meet the following eligibility requirements:
- Be a registered company or entity capable of providing the required services.
- Possess relevant experience in providing maintenance services for vacuum systems or similar equipment.
- Demonstrate adequate financial standing to fulfill the contract requirements.
Technical Requirements
Bidders must adhere to specified technical requirements, which include:
- Providing detailed descriptions of previous maintenance projects undertaken, particularly those related to integrated systems.
- Complying with the operational standards established by the Department of Defence.
Financial Requirements
Interested parties must submit financial documents that prove their ability to engage in an annual maintenance contract. This includes:
- Relevant financial statements.
- Evidence of previous contracts of a similar scale and complexity.
Document Submission Details
All tender submissions must include the following:
- Completed bid forms.
- Technical and financial proposals.
- Any additional documents or certifications required as part of the assessment process. Bids should be submitted electronically, in the specified format, before the deadline outlined in the tender documentation.
Special Provisions
This tender may include provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative aligns with government objectives to foster growth in these sectors, offering them equal opportunities in public procurement.
Evaluation Process
The evaluation of bids will be carried out based on predetermined criteria, which will consider both technical proposals and financial offers. Key factors include:
- Compliance with technical specifications.
- Pricing competitiveness.
- Bidder’s past performance and reliability.
Delivery Locations
Services will be required at various locations determined by the Department of Defence Research & Development. Detailed information regarding these locations will be provided in the tender documentation.
Contact Information
Any inquiries related to this tender can be directed to the Department of Defence Research & Development via the appropriate channels listed in the official bid documents.
This tender represents a critical opportunity for service providers in the maintenance sector, especially those who aim to establish or enhance their footprint within the defence industry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing maintenance services for integrated vacuum systems. Bidders should also have relevant experience in similar projects and demonstrate sufficient financial stability to meet contract obligations.
Bidders are required to submit various certificates alongside their proposals, including registration certificates, quality assurance certifications, and any relevant licenses that verify their capabilities in handling vacuum systems. Compliance with industry standards is also essential.
To register for this tender, interested bidders must complete the registration process provided in the tender documentation. This typically includes submitting relevant company details and financial information in the prescribed format.
The payment terms for this tender include the acceptance of payment upon successful completion of services as detailed in the contract. Payment schedules may vary based on milestones defined within the contractual agreement, ensuring transparency.
MSEs can benefit from special provisions that may include preferential treatment in the evaluation process, reduced financial thresholds, and encouragement for local procurement, supporting the growth of small businesses in the defense sector.
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