Department of Defence Research & Development Tender by Office Of Dg (hr) (337b0a71f)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
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Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: 337b0a71f
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The scope of work under this tender involves the procurement of various toner cartridges, ink cartridges and associated consumables for printers. The primary objective is to ensure the uninterrupted operation of printing facilities within the Department of Defence Research & Development. The required quantity is a total of 10 units, encompassing a diverse range of cartridges specified later in the tender documentation.
Eligibility Criteria
The tender is open to qualified suppliers engaged in the supply of toner cartridges and related products. Potential bidders must prove their capability to deliver satisfactory products while fulfilling specific eligibility requirements. Key criteria include registration with relevant authorities, successful past performance in similar contracts, and maintenance of quality standards.
Technical Requirements
Bidders must provide products that meet specified technical specifications and quality standards. All cartridges must be compatible with designated printer models in use by the Department. Each product should conform to industry standards and incorporate environmental compliance where applicable.
Financial Requirements
Participants must demonstrate financial stability, backed by audited financial statements, to ensure they can sustain the supply chain throughout the contract period. Additionally, tenderers should be ready to furnish an Earnest Money Deposit (EMD) and are required to discuss payment terms in their submissions.
Document Submission Details
All documents, including the tender response, should be submitted electronically via the designated online platform. Submitters must ensure all documentation aligns with the prescribed formats and conditions. Late submissions will not be entertained, and all documents need to be formatted correctly.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing financial and operational support. Specific incentives are outlined in the tender documentation and aim to foster an inclusive supplier base.
Evaluation Process
Bids will be subjected to a comprehensive evaluation process that assesses the technical compliance, pricing strategies, and supplier qualifications. Evaluation criteria prioritize vendors who not only meet the technical specifications but also offer competitive pricing structures.
Delivery Locations
Delivery of the cartridges will occur at specified locations provided by the Department within a stipulated timeframe outlined in the tender details. Bidders should ensure their capacity to meet delivery schedules.
Contact Information
For further queries regarding this tender, please reference the contact details found on the tender platform. All clarifications must be submitted in writing through the specified communication channels to maintain fairness in the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the country, possessing relevant licenses for supply, and showcasing previous experience in delivering similar products. Vendors must also demonstrate compliance with financial stability proofs, such as bank statements and employer references.
All toner cartridges and ink cartridges must be compatible with the specific printer models used by the Department of Defence Research & Development. Additionally, they should meet rigorous quality standards, undergo thorough testing criteria, and adhere to environmental norms as specified in the tender documentation.
Vendors are required to submit an Earnest Money Deposit (EMD) with their tender proposal, demonstrating serious intent to participate in the contract. Performance security will also be mandated post-award to guarantee the fulfillment of contract obligations and payments, which will vary based on the bid outcome.
All submissions must be made electronically via the designated tender submission platform. Bidders are encouraged to submit documents in PDF or Word formats, ensuring clarity and adherence to the outlined submission guidelines. Late submissions or incorrect formats will result in invalid bids.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate as they may receive preferential treatment in terms of pricing, qualification criteria, and additional support during the selection process. The tender documentation outlines specific provisions that favor MSE entrepreneurs, incentivizing their involvement in government contracts.
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