Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6126895)
Custom Bid for Services - AMC of water deluge system as per spec no HEMRL/GPS/GR/WDS/2025/01
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Tender Title: Custom Bid for Services - AMC of Water Deluge System
Reference Number: GEM/2025/B/6126895
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Custom Bid for Services - AMC of Water Deluge System aims to procure comprehensive maintenance services for the Water Deluge System, which is crucial for ensuring safety and efficiency in various operational environments. The objective of this tender is to engage a qualified service provider for the Annual Maintenance Contract (AMC) as per specification no HEMRL/GPS/GR/WDS/2025/01. This involves regular inspections, timely maintenance, and swift response to any identified issues to uphold the standards of safety and functionality.
Scope of Work and Objectives
The scope of work encompasses the following key areas:
- Conduct routine inspections and preventive maintenance for the Water Deluge System.
- Implement corrective measures and repairs in a timely manner.
- Conduct training for operational staff regarding the functionalities and safety protocols related to the system.
- Maintain documentation and records of all maintenance activities conducted.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria. Bidders should demonstrate proven experience in maintaining similar systems, possess the necessary certifications and licenses required for service provision, and be registered entities. Additionally, bidders must showcase the capability to provide adequate staffing and facilities to execute the maintenance tasks effectively.
Technical Requirements
The technical requirements involve adherence to the specification HEMRL/GPS/GR/WDS/2025/01. The selected contractor must ensure that all services rendered comply with industry standards and safety regulations. They must also possess skilled personnel with expertise in handling advanced water deluge systems and related technologies.
Financial Requirements
Bid submissions must include detailed financial documents including:
- A breakdown of costs involved in the maintenance contract.
- Evidence of financial stability, such as bank statements or financial reports.
- Any necessary performance security guarantees as stipulated.
Document Submission Details
All tender documents must be submitted in a clear and organized manner. Bidders should comply with the required format for submissions, which must include:
- Technical proposal
- Financial proposal
- Eligibility documentation Submissions are likely to be accepted electronically through the designated tender portal.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may enjoy benefits as outlined in the tender guidelines. This includes possible preferences in evaluation and selection processes to encourage participation from smaller entities and new ventures contributing to local economies.
Evaluation Process
The evaluation will be conducted based on the qualifications, technical compliance, and pricing of the bids submitted. A structured methodical approach will ensure that bids are assessed consistently against predetermined criteria. Special attention will be given to the innovative solutions and value-added services proposed by bidders.
Delivery Locations
The services provided through this AMC will predominantly be rendered at premises controlled by the Department of Defence Research & Development, adhering to designated operational parameters set by the department.
Contact Information
For further inquiries related to this tender, participants are encouraged to connect through the established channels mentioned in the official documents. Each query should be directed professionally to ensure expedient responses.
This tender represents an opportunity for qualified service providers to engage in strategic partnerships with government entities while enhancing safety and operational efficiency within key infrastructures.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant industry experience. Contractors must demonstrate capability in maintaining similar systems and provide necessary certifications and documentation to verify their qualifications and capacity to fulfill the contract demands.
The technical specifications to be adhered to align with the specifications denoted in HEMRL/GPS/GR/WDS/2025/01. This includes compliance with safety standards and operational guidelines governing water deluge systems, ensuring that services are rendered effectively and safely.
The Earnest Money Deposit (EMD) is a critical component demonstrating a bidder’s commitment to the tender process. Additionally, performance security requirements must be met to ensure successful execution of the AMC. Details pertaining to amounts and conditions are typically outlined in the tender documents.
Tender documents must be submitted electronically through the designated portal, complying with specified submission methods. Each proposal must include clear technical and financial documentation adhering to format guidelines established in the tender instructions.
Yes, the tender includes benefits for Micro, Small, and Medium Enterprises (MSEs), ensuring that these entities are encouraged to participate actively. There are provisions for startups, especially those aligning with national initiatives like ‘Make in India’, aimed at boosting local manufacturing and services.
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