Tender Title: Maintenance Contract for Clean Room Class 100 and 1000
Tender ID: GEM/2025/B/5937111
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development invites qualified contractors to submit proposals for the maintenance contract of clean rooms classified as Class 100 and Class 1000 for a duration of two years. The intent of this maintenance contract is to ensure the functionality, cleanliness, and compliance of critical clean room environments essential for research and development activities.
Scope of Work and Objectives
The scope of work encompasses all aspects necessary for maintaining the integrity and operational standards of clean rooms, including but not limited to:
- Regular cleaning and disinfection of surfaces, floors, and ceilings in compliance with industry standards.
- Monitoring and control of environmental parameters such as airflow, temperature, and humidity.
- Scheduled preventive maintenance services for all mechanical and electrical systems supporting the clean rooms.
- Immediate response to any maintenance issues or emergencies that may arise.
The primary objectives are to ensure a high level of cleanliness, optimize air quality, and enhance the overall operational efficiency of the clean rooms to meet the needs of ongoing projects.
Eligibility Criteria
Prospective bidders must meet the following eligibility requirements:
- Be a legally registered entity, with proof of registration.
- Have prior experience in maintaining clean room environments, specifically Class 100 and Class 1000.
- Hold necessary certifications related to clean room maintenance standards.
Technical Requirements
Bidders are required to provide detailed documentation on their technical capabilities, including:
- Resumes and certifications of personnel who will be working on the clean rooms.
- Proven methodologies and preventive maintenance schedules.
- Quality assurance protocols to be followed during the maintenance process.
Financial Requirements
The bidders must submit a detailed financial proposal that includes:
- Pricing structure for the maintenance contract, including breakdowns of costs.
- Evidence of financial stability, such as bank statements or financial statements for the past two years.
Document Submission Details
Submissions must be delivered in a sealed envelope and addressed to the Department of Defence Research & Development. Proposals should include the following:
- Completed tender form.
- Technical and financial proposal documents.
- Copies of relevant certificates.
- Evidence supporting eligibility criteria.
Special Provisions
Considerations will be given to Micro, Small and Medium Enterprises (MSEs) as part of the government's initiative to promote local businesses. This tender encourages submissions from startups that meet the stipulated eligibility criteria.
Evaluation Process
The evaluation of proposals will follow a structured process with an emphasis on:
- Technical merit, where compliance with clean room maintenance standards will be assessed.
- Financial viability, evaluating the cost-effectiveness of the proposed maintenance plans.
- Previous relevant experience in clean room maintenance services.
Delivery Locations
The maintenance services shall be rendered at the designated clean room facilities under the purview of the Department of Defence Research & Development.
Contact Information
For inquiries or clarification regarding the tender, interested bidders may reach out directly to the Department of Defence Research & Development through the contact information provided in the official documentation.
All potentials bidders are encouraged to review the tender documents thoroughly and prepare high-quality proposals that conform to the stated requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include that bidders must be legally registered entities, providing proof of registration. Additionally, bidders should have prior experience with clean room maintenance, particularly for Class 100 and Class 1000 clean rooms. Required certifications relating to clean room standards are also a must, ensuring bidders meet the technical and operational expectations outlined.
Bidders are required to provide various certificates with their submissions. These typically include proof of registration as a business, relevant industry certifications for clean room maintenance, and any other documentation attesting to prior experience in managing comparable facilities. Providing these certificates is crucial for establishing compliance with the tender requirements.
Proposals must be submitted in a sealed envelope and addressed to the Department of Defence Research & Development. Each submission should contain a completed tender form, along with the technical and financial proposal documents, relevant certifications, and any evidence supporting eligibility. Clearly labeling the envelope with the tender ID will facilitate streamlined processing.
The Earnest Money Deposit (EMD) serves as a security measure to ensure that the bidders are seriously considering their proposal. The specific EMD amount is typically outlined in the tender documents. Bidders should ensure that their EMD is submitted along with the proposal, as failure to provide it may lead to disqualification from the bidding process.
Yes, this tender includes special provisions aimed at Micro, Small, and Medium Enterprises (MSEs). MSEs may benefit from relaxed eligibility criteria and potential support in winning contracts. The focus is on promoting local enterprises, thus fostering an inclusive economic environment while ensuring quality standards are met. The specific provisions can be referenced in the official tender documentation.
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