Tender Title: Custom Bid for Services - Annual Maintenance Contract for 6 KVA UPS
Tender Reference Number: 3c1862c36
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence

The Annual Maintenance Contract for 6 KVA UPS aims to ensure the efficient operation and longevity of Uninterruptible Power Supply (UPS) systems vital for critical operations. This tender encompasses various responsibilities aimed at maintaining the performance of the 6 KVA UPS units deployed within the Department of Defence Research & Development.

Scope of Work and Objectives

The primary scope includes:

• Scheduled Maintenance: Performing regular inspections and servicing to ensure the optimal functioning of the UPS systems, identifying any issues before they escalate.
• Emergency Repairs: Providing timely support for any unforeseen breakdowns, ensuring minimal downtime.
• Parts Replacement: Supply and installation of genuine spare parts when necessary to maintain performance.
• Documentation and Reporting: Maintaining logs of all activities, repairs, and inspections for accountability and future reference.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Registration with relevant authorities and possess a valid GST number.
• Experience of at least three years in providing UPS maintenance services.
• Capability to provide services in various localities as per the delivery requirements.

Technical Requirements

Bidders are required to demonstrate:

• Adequate technical expertise and manpower trained for UPS maintenance.
• Access to genuine spare parts and components for the 6 KVA UPS models.
• Compliance with applicable industry standards and practices.

Financial Requirements

The bidders must provide:

• Detailed quotation for the annual maintenance services, including all associated costs.
• Proof of financial stability, such as bank statements or financial reports.

Document Submission Details

All tender documents should be submitted in electronic format through the designated portal. Bid submissions should include:

• Signed tender document.
• Technical and financial proposals separately enclosed.
• Copies of certificates proving eligibility and compliance.

Special Provisions

This tender encourages bidders to comply with local sourcing mandates and supports Micro, Small, and Medium Enterprises (MSEs) and startups under the Make in India initiative. Special preferences may be provided to qualified MSEs meeting eligibility criteria.

Evaluation Process

Submissions will undergo a structured evaluation considering technical qualifications, financial viability, and adherence to the eligibility criteria. Bidders will be ranked based on their proposed pricing and service quality.

Delivery Locations

Services will be rendered at designated locations under the Department of Defence Research & Development as specified in the tender documentation.

Contact Information

For any inquiries, bidders can refer to the contact section in the official tender documentation provided by the Department of Defence Research & Development. Ensure you check for any updates related to the submission process.