Tender Title: Benchtop Thermal Chamber
Tender Reference Number: GEM/2025/B/6131504
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development, under the Ministry of Defence, invites bids for the supply of a Benchtop Thermal Chamber. This tender aims to procure a high-quality thermal chamber for research purposes. The Benchtop Thermal Chamber will be instrumental in various experiments and testing environments, providing precise temperature control for scientific investigations.
Scope of Work and Objectives
The primary objective of this tender is to supply a Benchtop Thermal Chamber that meets specified technical requirements and standards. Bidders are expected to deliver a unit that is capable of efficient thermal cycling to assess material properties under various temperature conditions, suitable for research, development, and quality assurance in defence applications.
Eligibility Criteria
Eligible bidders must fulfill the following requirements:
- Be a registered entity in accordance with government regulations.
- Have prior experience in supplying laboratory equipment, especially thermal chambers.
- Ensure compliance with industry standards for apparatus used in defence research.
Technical Requirements
Bidders must provide a Benchtop Thermal Chamber that meets the following specifications:
- Temperature range: from -20°C to 150°C.
- Uniform temperature distribution within the chamber.
- Digital display for easy monitoring and control of settings.
- Must include safety features to prevent overheating and malfunction.
Financial Requirements
Bidders should ensure that they are financially stable to undertake the contract. Detailed financial records or statements may be requested upon evaluation.
Document Submission Details
Bidders must submit their proposals in a mandatory format outlined in the tender documentation. Each proposal should include:
- Technical specifications
- Financial bid
- Compliance certificates The entire submission must be done electronically through the designated e-procurement platform. Late submissions or those that do not adhere to the required formats will be disqualified.
Special Provisions
Micro, Small, and Medium Enterprises (MSE) and startups are encouraged to participate in this tender and will receive specific benefits during the evaluation process. This inclusion is intended to promote local manufacturing and innovation within defence-related sectors.
Evaluation Process
The evaluation will follow a structured approach:
- Initial eligibility screening based on the documentation provided.
- Technical assessment of the specifications against the tender requirements.
- Financial bid evaluation to determine cost-effectiveness.
Delivery Locations
The Benchtop Thermal Chamber must be delivered to specified locations as outlined in the contract, which may include various research facilities under the Ministry of Defence.
Contact Information
For further inquiries related to the tender, interested bidders are encouraged to refer to the official contact points provided within the tender documents.
This description aims to clearly outline the requirements, objectives, and evaluation process for the tender while promoting participation from qualified vendors in alignment with the goals of the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with governmental regulations. Additionally, bidders must demonstrate prior experience in supplying similar laboratory equipment, specifically thermal chambers, and must adhere to industry standards essential for products utilized in defence research. Proposals must reflect an understanding of the particular needs of the Department of Defence Research & Development.
The technical specifications for the Benchtop Thermal Chamber include a temperature range from -20°C to 150°C, ensuring uniform temperature distribution within the chamber. The equipment must feature digital display capabilities for monitoring and safety features to prevent overheating. Compliance with quality standards recognized in the field of thermal testing and material evaluation is crucial for eligibility.
Bidders are required to submit a performance security guarantee, typically a percentage of the contract value, to ensure compliance with the contract terms. Payment terms will generally be divided into milestones linked to delivery and successful installation of the thermal chamber, with final payments contingent upon satisfactory performance and compliance checks.
Proposals must be submitted electronically through the designated e-procurement platform. It is essential for bidders to follow the specified format detailed in the tender document. Accepted formats typically include PDF and Word for documentation, while supporting technical specifications may need to be presented in Excel or similar formats that allow for clear presentation of technical specifications.
Both Micro, Small, and Medium Enterprises (MSEs) and startups benefit from encouraged participation through special provisions aimed at fostering local manufacturing. These provisions may include preferential scoring during the evaluation process, thereby enhancing the chances of winning the contract. Compliance with ‘Make in India’ policies may also be advantageous as it promotes domestic production and reduces import reliance.
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