Tender Title: Supply and Installation of Thermal Evaporation System

Tender Reference Number: GEM/2025/B/6162408

Issuing Authority/Department: Department of Space

The Department of Space invites qualified vendors to submit their bids for the Supply and Installation of Thermal Evaporation System. This project aims to procure a thermal evaporation system that meets the specified technical requirements to advance research initiatives and experiments conducted within various space exploration projects.

Scope of Work and Objectives

The primary objective is to ensure the supply and installation of a high-performance thermal evaporation system tailored for scientific purposes. The scope encompasses all aspects from delivery to installation and calibration, ensuring optimal functionality. Bidders are expected to provide a detailed proposal outlining their understanding of the project requirements, technology to be employed, and delivery timelines.

Eligibility Criteria

To be eligible, bidders must meet the following criteria:

• Be a registered entity with the appropriate trade licenses.
• Have experience in supplying related systems in the past three years.
• Provide at least three references from previous clients.
• Comply with national and local laws relevant to the procurement process.

Technical Requirements

The thermal evaporation system must adhere to the following technical specifications:

• Capability to evaporate a variety of materials.
• User-friendly interface with the ability to integrate with existing laboratory equipment.
• Robust safety features ensuring operator protection and equipment longevity.
• Energy-efficient operation is crucial, ensuring minimal environmental impact.

Financial Requirements

Bidders must provide comprehensive financial documentation:

• A breakdown of costs for the system, including installation and any additional fees.
• Evidence of financial stability through bank statements or reports.
• Any warranties or service agreements post-installation need to be specified.

Document Submission Details

All bids must be submitted electronically via the designated portal by the specified date. Each submission should include:

• Technical and financial proposals.
• Completed forms as per the tender document.
• Any additional supporting documents relevant to eligibility and proposal specifics.

Special Provisions

For Micro, Small, and Medium Enterprises (MSEs), special provisions are available, including a simplified bidding process and potential price preferences, in line with government policy to promote local industries. Startups are encouraged to apply, with consideration of their innovative approaches and technological solutions.

Evaluation Process

The evaluation of bids will involve:

• A preliminary examination of eligibility and compliance with submission requirements.
• Technical assessment following the evaluation matrix defined in the tender document.
• Financial proposal review based on price competitiveness and overall value offered.

Delivery Locations

The successful vendor will be responsible for delivering and installing the thermal evaporation system at the designated facility of the Department of Space.

Contact Information

For inquiries regarding this tender, interested bidders may reach out via the official communication channels provided by the Department of Space.

Bidders are encouraged to carefully review all requirements and ensure compliance prior to submission, as incomplete or non-compliant bids may be disqualified from consideration. The department is committed to transparency and fair competition throughout the tender process.

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