Tender Title: Integrated Security Surveillance System Service
Reference Number: GEM/2025/B/6097688
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence

The Integrated Security Surveillance System Service tender aims to provide a robust and comprehensive outdoor perimeter security solution that enhances the safety and security of the buyer's premises. This service encompasses a range of high-quality security measures, including the installation of advanced recording devices, biometric access controls, and a fully integrated public address (PA) system.

Scope of Work and Objectives

The primary objective of this tender is to implement a state-of-the-art Integrated Security Surveillance System that offers effective monitoring and control across various perimeters. The scope of work includes:

• Deployment of outdoor perimeter security technologies.
• Installation of recording devices with high media quality.
• Integration of a Mandatory Access Control System (MAC) to ensure secure entry points.
• Integration of biometric systems for personnel verification and tracking.
• Establishment of a Personnel and Environmental Safety System to monitor hazardous conditions.
• Implementing a fully integrated PA system for efficient communication and alert notifications.

Eligibility Criteria

To participate in this tender, vendors must meet specific eligibility requirements. This includes being a legally registered entity, possessing the necessary licenses, and demonstrating prior experience in providing similar security services. Additionally, companies must maintain compliance with local regulations and standards associated with installation and maintenance of security equipment.

Technical Requirements

Bidders are encouraged to provide detailed documentation outlining their technical capabilities. This should include specifications of the integrated security systems, equipment models, features, and any relevant certifications demonstrating compliance with quality standards. It is essential that all systems proposed meet or exceed the outlined technical specifications to qualify for evaluation.

Financial Requirements

All bidders must submit financial documents indicating their stability and capacity to undertake this project. This includes balance sheets, profit and loss statements, and details of any past successful projects which validate their ability to deliver as per the tender's requirements. Companies may also need to provide an Earnest Money Deposit (EMD), which serves as a guarantee of their commitment to the tender process.

Document Submission Details

Interested vendors must compile and submit their proposals in a specified format as outlined in the tender documentation. Submissions should include all required certifications, technical details, financial documents, and compliance statements. Failure to adhere to the submission guidelines may result in disqualification.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing additional benefits and incentives to enhance inclusivity in the procurement process. Bidders eligible under these categories would be prioritized during the evaluation stage, allowing for wider participation in this important community service initiative.

Evaluation Process

The evaluation of proposals will be conducted based on a defined scoring matrix that assesses the technical capabilities, financial stability, and overall compliance of bids. Proposals will be evaluated by a panel of experts, and bidders will be notified of their results after the evaluation cycle. The tendering authority retains the right to call for presentations or further clarifications on submitted bids.

Delivery Locations

Services are to be rendered at the buyer’s premises, which may vary based on the operational requirements of the Department of Defence Research & Development.

Contact Information

For additional inquiries regarding this tender, please reach out to the Department of Defence Research & Development. Ensure all communication is professional and directed through the official channels stipulated in the tender documents.