Tender Title: Supply and Delivery of Laptops
Reference Number: GEM/2025/B/6062660
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Supply and Delivery of Laptops tender under the reference number GEM/2025/B/6062660 has been issued by the Department of Defence Research & Development within the Ministry of Defence. This comprehensive procurement aims to ensure that the department is equipped with high-performance laptops necessary for operational efficiency and technological advancement.
Scope of Work and Objectives
The objective of this procurement is to acquire a total of 49 laptops that meet specific technical criteria to support various departmental functions. These laptops will be utilized for tasks requiring substantial processing power, reliability, and performance. Vendors are expected to supply laptops that conform to the outlined specifications regarding hardware and software capabilities, ensuring consistency with the operational demands of the defence sector.
Eligibility Criteria
Vendors interested in participating in this tender must be registered entities capable of supplying the required equipment. It is essential that bidders demonstrate prior experience in the procurement of laptops of similar scale and specifications, and comply with any industry standards set forth by the Ministry of Defence.
Technical Requirements
The participating vendors must ensure that their laptops meet the minimum technical specifications, which include but are not limited to:
- Processor: Intel i5 or equivalent
- RAM: 8GB or more
- Storage: SSD of 512GB or higher
- Display: 15.6 inches Full HD
- Operating System: Windows 10 or higher Each submission should include detailed specifications and manufacturer information to validate compliance.
Financial Requirements
Bidders need to present a detailed financial proposal covering all costs associated with the supply and delivery of the laptops. This includes but is not limited to the base price per unit, taxes, and any potential additional costs. Additionally, a transparent payment structure should be outlined for consideration.
Document Submission Details
Interested parties are required to submit their proposals through the designated online portal, ensuring all documents are accurately filled out and submitted in the specified formats. Non-compliance with document submission requirements may lead to disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) and startups. Special provisions will be in place to support these entities, enhancing their opportunities to win in this competitive bidding process.
Evaluation Process
The evaluation of the submitted proposals will be based on technical compliance, financial viability, and previous experience in delivering similar products. The assessment will follow a rigorous selection process designed to identify the most capable and qualified vendors.
Delivery Locations
The laptops will need to be delivered to designated locations specified by the Department of Defence Research & Development. Vendors are expected to handle logistics efficiently, ensuring timely arrival of all equipment.
Contact Information
For any inquiries or additional information, interested bidders can reach out to the Department of Defence Research & Development. It is advisable to utilize formal channels for communications to ensure accurate and timely responses.
This tender presents a significant opportunity for suppliers of technology to engage with government initiatives, particularly within the defence sector, fostering an environment where quality, compliance, and innovation are paramount.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that interested vendors must be registered entities with capabilities to provide laptops that satisfy the technical specifications outlined in the tender document. Furthermore, demonstrable experience in fulfilling similar contracts is essential, ensuring vendors have the requisite operational capacity to deliver quality products.
Typically, laptops offered must adhere to specific quality standards and certifications, including compliance with relevant international standards such as ISO norms. It is crucial that the required technical specifications are met, and vendor teams must provide certification documentation or proof of compliance along with submission.
Vendors seeking to bid must submit an Earnest Money Deposit (EMD) as part of their proposal. The EMD acts as a financial security measure, ensuring vendor commitment. It is usually a percentage of the total bid value and will be refundable post-tender evaluation, provided the bidder abides by all terms of submission.
Bidders must submit their proposal documents electronically through the specified online portal. All documents should be in acceptable formats as prescribed in the tender guidelines. Failure to adhere to submission methods may lead to disqualification and exclusion from further consideration.
MSEs are encouraged to participate actively in this tender process. Special provisions may be instituted to enhance the competitive edge of MSEs in the procurement ecosystem. This includes possible concessions in eligibility, simplified documentation requirements, and specific guidelines to support Make in India initiatives, contributing to the growth of local enterprises.
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