Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6119655
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Supply of Toner Cartridges and Ink Cartridges tender seeks qualified vendors to provide essential printer consumables. This request is aimed at the procurement of high-quality toner cartridges and ink cartridges that are essential for efficient printing operations across various departments within the Ministry of Defence. The primary objective is to ensure uninterrupted access to printer supplies that meet the organization’s operational needs.
Scope of Work and Objectives
The scope of this procurement includes the supply of various types of toner cartridges and ink cartridges that are compatible with a range of printers used within the defense sector. The objectives are to enhance operational efficiency through the provision of reliable, high-performance printing consumables, ensuring timely delivery for continued workflow.
Eligibility Criteria
Eligible bidders must be registered entities with a valid association in the supply of toner and ink cartridges. Bidders should have prior experience in handling government contracts or orders, and a proven track record of delivering quality printing consumables.
Technical Requirements
Proposals must meet specific technical requirements, including:
- Compatibility with major brands of printers.
- Compliance with industry standards for quality.
- Provision of warranty and after-sales service for all products supplied.
Financial Requirements
Bidders must be prepared to submit detailed financial documentation confirming their ability to fulfill the contract's financial obligations. This includes:
- Recent balance sheets.
- Bank statements.
- Any relevant financial ratios that demonstrate financial stability.
Document Submission Details
All required proposals and supporting documents must be submitted electronically. It is crucial that all submissions conform to the requested format outlined in the tender documents to ensure compliance.
Special Provisions
This tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging their participation in this procurement process. These provisions are designed to promote local entrepreneurship and stimulate economic growth within the sector.
Evaluation Process
The evaluation will be conducted based on predefined selection criteria that consider both technical and financial aspects of the bids submitted. Key components include quality assurance protocols, adherence to specifications, and overall cost-effectiveness. Bidders should prepare for a comprehensive review process to ascertain their ability to meet the outlined requirements.
Delivery Locations
Successful bidders will be expected to deliver the toner and ink cartridges to designated locations specified by the Department of Defence Research & Development. Careful coordination with designated personnel will be required to ensure timely and accurate logistics handling.
Contact Information
For any inquiries related to this tender, interested bidders are encouraged to reach out through official channels specified in the tender documentation for clarity and guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity focused on providing printer consumables, specifically toner and ink cartridges. Bidders should demonstrate prior experience in public procurement, showcasing a track record of quality supply. Compliance with technical standards and assurance of product availability are also critical for eligibility.
All products submitted must comply with rigorous technical specifications, ensuring compatibility with prevalent printer models used across various departments. Adherence to quality standards outlined in the tender is mandatory, including aspects related to performance, durability, and post-sale support. Clear documentation demonstrating compliance with these specifications is required with the bid submission.
An Earnest Money Deposit (EMD) may be required, reflecting a small percentage of the total bid amount, ensuring the commitment of bidders to the tender process. This deposit is typically refundable after the bid evaluation is complete unless the bidder fails to comply with terms following selection.
Bidders must submit their proposals via the electronic platform designated in the tender details. It is essential that all submissions maintain the required document formats specified and reach the committee before the closing date for acceptance. Late submissions will not be considered, so adherence to timelines is critical.
The tender includes specific provisions for MSEs, promoting inclusivity in government procurement practices. This may involve simplified application processes, preferential treatment in evaluation, and potential financial aids, ultimately providing MSEs a real opportunity to compete effectively in government tenders, thus fostering local business growth.
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