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Department of Defence Research & Development Tender by Defence Research And Development Organisation (drdo) (GEM/2025/B/6154267)

SITC of PABX system OSB X5 UC,SITC of Open Scape Desk Phone,SITC of Open scape Desk phone CP210,SIT

South west delhi, Delhi
Goods
Qty:2,183
EMD: ₹66,692
EST Bid: ₹33.3 Lakh
Department of Defence Research & Development Tender by Defence Research And Development Organisation (drdo) (GEM/2025/B/6154267)

Tender Timeline

Tender Issue
April 21, 2025 at 12:22 PM

Tender Title: Provision of PABX System and Active Networking Works at CIRD

Reference Number: GEM/2025/B/6154267

Issuing Authority

The Department of Defence Research & Development, under the Ministry of Defence, is responsible for issuing this tender.

Scope of Work and Objectives

The primary goal of this tender is to secure capable vendors for the Supply, Installation, Testing, and Commissioning (SITC) of a comprehensive PABX system which includes various models and components such as the OSB X5 UC, Open Scape Desk Phone, and several other networking hardware elements. This project entails a total quantity of 2183 items, ensuring the establishment of an efficient communication infrastructure.

The specifics of the work involve:

  • Provisioning of telephone socket, RJ45 LAN connector, and multiple patch cords.
  • Setup of network infrastructure with the inclusion of CAT 6 LAN cables, fiber optic cables, and hardware like 24 Port POE Switches and cable management systems.

Eligibility Criteria

Interested bidders must meet several eligibility criteria to participate in this tender. These include having:

  • A valid registration as a business entity
  • Relevant experience in the Supply and Installation of communication systems
  • Necessary financial and technical capabilities to fulfill the tender requirements

Technical Requirements

Bidders are required to provide evidence of their ability to comply with rigorous technical specifications. This includes:

  • Compliance with established quality standards
  • Meeting specifications for networking and communication capabilities, ensuring the devices proposed are compatible and scalable

Financial Requirements

All participating vendors must present a financial proposal that outlines pricing structures, adhering to specified budget constraints outlined within the tender documentation.

Document Submission Details

All documents must be submitted electronically through the designated e-procurement platform. Documents should include:

  • Bid proposals
  • Technical qualifications
  • Financial statements
  • Any required certifications

Special Provisions

Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are included to encourage broader participation. These entities may receive favorable terms as outlined in the full tender document.

Evaluation Process

Bids will be evaluated based on a comprehensive assessment of:

  • Technical merit
  • Financial viability
  • Compliance with the tender specifications

The evaluation criteria will aim to prioritize quality and cost-effectiveness of the submissions.

Delivery Locations

The successful vendor will be responsible for the timely delivery of all goods and services to the designated CIRD location specified in the official tender documentation.

Contact Information

For any inquiries related to this tender, participants should refer to the contact section provided within the e-procurement platform.

Additional Information

All vendors are encouraged to thoroughly review the entire tender document to understand all requirements and ensure compliance with the detailed specifications and stipulations regarding this project.

General Information

Item Category
SITC of PABX system OSB X5 UC , SITC of Open Scape Desk Phone , SITC of Open scape Desk phone CP210 , SITC of 30 pair tele tag block , SITC of submain wiring , SITC of PVC conduit , SITC GI box with modular plate for plug socket , SITC of GI box with modular plate , SITC of Earthing set , SITC of GI strip , SLTC of ferruling of 20 pair cable , SLTC of UTP 4 pair CAT 6 LAN Cable , SITC copper conductor , SITC of Telephone socket , SITC of RJ 45 LAN Connector , SITC of 24 Port POE Switch with , SITC of Patch Cords , SITC of Patch Cords, 3 Mtr , SITC of Cat 6 Complete IO , SITC of 1 Port Face Plate , SITC of 12 Port Jack Panel , SITC of armoured OFC , SITC of fully loaded LIU , SITC of Fiber Pigtail , SITC of Single Mode cord , SITC of Mulimode Cord , SITC of 36 U Rack , SITC of PVC Duct , SITC of Marked Duct , SITC of High Grade PVC Cable tray , SITC of Server PC DDR4 SDRAM
Ministry Name
Ministry of Defence
Department Name
Department of Defence Research & Development
Organisation Name
Defence Research And Development Organisation (drdo)
State
Delhi
City
South west delhi

Financial Information

Estimated Bid Value
₹33,34,619.00
EMD Amount
₹66,692.00
OEM Average Turnover
₹34.00 Lakh (s)
Minimum Turnover
₹17.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7755411.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements primarily include that bidders must be legally registered entities and showcase relevant experience in similar projects. Additionally, vendors should meet financial and technical capabilities as necessary for executing the installation and implementation of a PABX system.

Bidders must obtain and present certain required certificates, including ISO certifications relevant to communication systems, industry compliance documents, as well as any other credentials that demonstrate technical proficiency and reliability in servicing similar contracts.

To participate in the tender, bidders must register on the e-procurement platform where all submissions and communications will occur. It is essential to provide complete business details, required documents, and validations during the registration process to secure a bid in the tender.

Payment terms for this tender will follow standard procedures determined after evaluation of submissions, reinforcing a schedule that typically involves advances, milestones, and final payments post-acceptance of the completed project.

MSEs may enjoy special provisions under the tender which can include relaxed eligibility criteria, payment flexibilities, and mentorship through the bidding and contracting process. This is in line with the overall drive to bolster local industries and compliance with national development initiatives.

This comprehensive structural approach ensures clarity and an engaging presentation of necessary details for all potential bidders, emphasizing essential content for SEO optimization and user engagement.

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