Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6142934
Issuing Authority: Department of Defence Research & Development, Ministry of Defence

The supply of toner cartridges and ink cartridges tender is aimed at procuring essential consumables for printers employed within various departments under the Ministry of Defence. This tender is an opportunity for qualified suppliers to provide a total quantity of 19 units of toner and ink cartridges that meet the prescribed technical specifications and quality standards.

Scope of Work and Objectives

The primary objective of this tender is to ensure a consistent supply of high-quality printing consumables that can sustain the daily operations of the departments involved. Suppliers are required to deliver products that comply with established standards while maintaining competitive pricing.

Eligibility Criteria

To qualify for bidding on this tender, potential vendors must be registered entities with the necessary licenses and a proficient track record in supplying similar products. Eligible bidders should demonstrate their capability to meet the technical specifications outlined in the tender documentation.

Technical Requirements

All products submitted under this tender must adhere to the following technical requirements:

• Compatibility with designated printer models.
• Compliance with quality standards for durability and print quality.
• Proven reliability in performance metrics over time.

Financial Requirements

Bid submissions must include comprehensive financial documents to ensure transparency and compliance. This includes:

• Evidence of prior supplier experiences.
• A breakdown of pricing based on the quantity specified.
• Any applicable taxes and fees must be clearly noted, ensuring clarity in the financial evaluations.

Document Submission Details

Prospective suppliers are advised to prepare and submit their documents in the following formats:

• PDF for financial documents.
• Word or Excel for technical specifications. All submissions must be routed through the designated online portal, ensuring all required documents are uploaded before the deadline.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate, as they may have access to certain benefits, including reduced eligibility criteria and support in the procurement process aimed at enhancing their participation.

Evaluation Process

Bids will undergo a rigorous evaluation based on predefined criteria:

• Adherence to technical specifications.
• Pricing structures compared against competitors.
• Track record and past performance evaluations.

Delivery Locations

Suppliers must account for delivery logistics to designated facilities that will be communicated post-bid award. Understanding of regional logistical challenges will be an advantage during evaluations.

Contact Information

For any inquiries, potential bidders should contact the tendering office via the official communication methods outlined in the tender documentation. Attendance in pre-bid meetings is recommended to clarify any ambiguities regarding submissions.

In conclusion, this tender for toner and ink cartridges is an excellent opportunity for suppliers who can deliver quality and competitive pricing while meeting the requisite standards set forth by the Department of Defence Research & Development.