Tender Title: Procurement of Toner Cartridges

Tender Reference Number: GEM/2025/B/6169484
Issuing Authority: Department of Defence Research & Development, Ministry of Defence

The Department of Defence Research & Development invites tenders for the procurement of toner cartridges and ink cartridges essential for maintaining operational efficiency within its various departments. This procurement aims to ensure that all printers continue to function seamlessly and support the administrative and operational demands of our organization.

Scope of Work and Objectives

The primary objective of this tender is to acquire a total of 30 toner cartridges that meet specific performance and quality standards. The selected vendor will be responsible for supplying the requested products in a timely manner while ensuring compliance with the technical specifications outlined in the tender documentation.

The contractor will be expected to:

• Deliver high-quality toner cartridges and ink cartridges.
• Maintain the necessary stock levels to fulfill ongoing requirements.
• Provide warranties and support for the cartridges supplied.

Eligibility Criteria

To qualify for participation, bidders must be registered entities that fulfill the following criteria:

• A valid business license.
• Compliance with local procurement laws.
• Demonstrated experience in supplying toner cartridges or similar products.

Technical Requirements

Bidders must adhere to the following technical specifications for the toner and ink cartridges:

• Compatibility with commonly used printer brands within the department.
• Compliance with quality standards as outlined by the Ministry of Defence.
• Submission of relevant product certifications and testing results indicating that the cartridges meet performance standards.

Financial Requirements

All bidders are required to present a detailed financial proposal, indicating:

• The cost per unit for the cartridges.
• Any applicable taxes and additional charges.
• The payment terms and conditions.

Document Submission Details

Interested parties must submit their bids through the designated online portal by uploading all required documentation. Submissions should include:

• Signed bid forms.
• Technical specifications and compliance certificates.
• Financial proposal.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) may benefit from special provisions as aligned with government policies. Startups are also encouraged to participate as part of efforts to promote local industries and innovation.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications.
• Financial competitiveness.
• Delivery timelines.

The evaluation will be conducted by a panel from the Department of Defence Research & Development, ensuring a fair and transparent selection process.

Delivery Locations

Successful vendors will be required to deliver the cartridges to specified locations within the jurisdiction of the Department of Defence Research & Development. Details of the delivery points will be provided during the procurement process.

Contact Information

For inquiries related to the tender, potential bidders can refer to the department’s official communication channels. Ensure all questions are directed appropriately to avoid any miscommunication regarding the procurement.