Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6084790)
Setting up and Commissioning of Project Data Centre
Tender Timeline
Tender Title: Setting up and Commissioning of Project Data Centre
Tender Reference Number: GEM/2025/B/6084790
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Setting up and Commissioning of Project Data Centre tender aims to establish a cutting-edge data center that meets the operational and security needs of the Ministry of Defence. The objectives include the design, setup, and commissioning of the data center, ensuring it supports the Classification standards as per Defence protocols while providing scalability, reliability, and high availability.
Scope of Work and Objectives
The scope of work encompasses the full lifecycle of data center establishment, from the initial design phase through to commissioning and operational handover. This includes:
- Installation of hardware and networking infrastructure.
- Implementation of security measures per Defence standards.
- Configuration of software systems as required by the Ministry.
- Comprehensive testing and validation of all components.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity capable of providing the required services.
- Demonstrate prior experience in establishing similar data centers or IT infrastructure projects.
Technical Requirements
Bidders must comply with the following technical requirements:
- Provision of detailed design documents.
- Capability to integrate latest technology solutions.
- Adherence to security and compliance standards as mandated by the Ministry.
Financial Requirements
Bidders are required to present:
- A financial proposal that aligns with the project scope.
- Evidence of financial viability, including prior project budgets and expenditures.
Document Submission Details
Submission must include comprehensive documentation such as:
- Company registration certificates.
- Technical and financial proposals.
- Proof of relevant past projects. All documents should be submitted electronically via the designated portal.
Special Provisions
Special provisions may exist for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation in the tender process.
Evaluation Process
The evaluation will consider both technical and financial proposals. Key factors include:
- Compliance with the scope of work.
- Financial stability and pricing models.
- Past performance and experience in similar projects.
Delivery Locations
The data center will be established at a location designated by the Ministry of Defence, alongside requirements for logistics and setup.
Contact Information
For further details, bidders are encouraged to refer directly to the Ministry of Defence’s official communications, as the tender specifics are subject to updates and clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with legal standing, having a commendable track record of successfully completed projects in the data center domain, and meeting all specified standards set by the Ministry. It is essential that bidders demonstrate their capability to deliver on the outlined project scope effectively.
Bidders must include a range of certificates for successful compliance, which should consist of company registration certificates, proof of tax registrations, and any relevant certifications indicating proficiency in setting up data centers and related IT infrastructure. These documents validate the bidder’s capacity to meet the project demands in accordance with regulatory standards.
The registration process for participation involves filling out the necessary forms as provided in the tender documentation, submitting required documents such as company profiles, and ensuring all financial and technical proposals are prepared according to the guidelines indicated. Detailed instructions will typically be included in the tender submission portal.
Payment terms generally outline staged payments based on milestones achieved during the data center setup. Ensure to review the tender documents, as they will specify conditions related to performance security deposits, timelines for payments, and any penalties for non-compliance with submission timelines.
Yes, there are provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), aiming to provide equal opportunities in government tenders. Bidders classified as MSEs may benefit from relaxed eligibility criteria, financial assistance, and potential quota systems that prioritize MSE participation in the procurement process, promoting economic growth and inclusive market engagement.
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