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Tender Title: Calibration Services for Fourier Transform Infrared (FTIR) Spectrophotometer
Reference Number: GEM/2025/B/6154912
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Calibration Services tender aims to procure calibration services specifically tailored for the Fourier Transform Infrared (FTIR) Spectrophotometer manufactured by Bruker Optic GmbH, model ALPHA T. This tender represents a key initiative by the Ministry of Defence to ensure the accuracy and reliability of spectroscopic instruments vital for various applications within defence and research enabling operational efficiency and enhanced analytical capabilities.
Scope of Work and Objectives
The objective of this tender is to secure comprehensive calibration services that include the complete calibration process of the FTIR spectrophotometer. This encompasses:
- Verification of calibration accuracy.
- Ensuring compliance with relevant quality standards.
- Providing detailed calibration reports that document procedures and results.
The selected contractor will be responsible for executing these calibration services within the defined parameters set by the Department of Defence Research & Development, ultimately assisting in maintaining the operational integrity of critical spectroscopic equipment.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with proven experience in calibration services and recognized certifications.
- Must possess valid documentation evidencing their capabilities and experience with FTIR spectrophotometers.
- Bidders must comply with all local and national regulations applicable to calibration services.
Technical Requirements
Bidders must demonstrate proficiency in the following technical specifications:
- Capability to calibrate FTIR spectrophotometers of the specific make and model (Bruker Optic GmbH, ALPHA T).
- Provision for technical support and consultation during the calibration process.
- Ability to meet necessary quality standards, including documentation for traceability and compliance.
Financial Requirements
Bidders are required to submit a detailed financial proposal outlining all costs associated with delivering the calibration services. This should include service fees, potential travel costs, and any other related expenses. Transparency in pricing is crucial.
Document Submission Details
All bid submissions must be completed electronically through the designated e-procurement platform. Ensure that all required documentation, including financial proposals and technical specifications, are submitted in the specified formats to facilitate proper evaluation.
Special Provisions
This tender acknowledges the importance of inclusivity and support for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders in these categories may receive preferential evaluation and support, promoting a diverse bidding environment.
Evaluation Process
Bids will be assessed based on a comprehensive evaluation process, which includes:
- Technical evaluation of compliance with specifications and requirements.
- Financial assessment focusing on cost-effectiveness.
- Overall experience and track record in similar calibration projects.
Delivery Locations
The delivery and calibration services will primarily be conducted at the Department of Defence research facilities. Detailed arrangements will be provided to the successful bidder post-award.
Contact Information
For inquiries related to this tender, please refer to the official contact details available on the procurement platform. Any communication should be directed to the designated point of contact to ensure accurate handling of queries.
This Calibration Services tender presents a significant opportunity for qualified service providers. By ensuring proficient calibration of essential FTIR spectrophotometers, the successful bidder will contribute to the operational stability and analytical capabilities of the Department of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications as well as demonstrated experience in providing calibration services, particularly for FTIR spectrophotometers. Bidders must also ensure compliance with all regulatory requirements that govern calibration services.
Bidders must present valid certificates that confirm their qualifications to conduct calibration services. This includes any industry-standard certifications related to measuring and testing accuracy, as well as compliance with quality assurance standards.
The registration process requires bidders to create an account on the designated e-procurement platform. Once registered, all required documentation and bids can be submitted electronically following the platform’s guidelines and submission protocols.
The calibration services must meet specific technical specifications set by the Department of Defence, including adherence to standard operational protocols for functioning FTIR spectrophotometers. Quality checks and traceability must also be thoroughly documented in compliance with accepted quality standards.
Bidders are typically required to furnish a performance security deposit upon the award of the tender. This ensures commitment to deliver the stated services as per agreed terms. Details regarding the amount and form of this security will be outlined in the tender guidelines.
The outcome of the evaluation and selection process will be notified to bidders through the e-procurement platform. Successful bidders will receive further instructions regarding contract finalization and service execution, while unsuccessful bidders may also be informed for transparency and improvement in future submissions.
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