Tender Title: Supply of High-End Desktop Computers and All-in-One PCs
Reference Number: GEM/2025/B/6050275
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development is inviting tenders for the procurement of High-End Desktop Computers and All-in-One PCs (V2). This tender aims to fulfill the growing need for sophisticated computing solutions within various departments under the Ministry of Defence. The objective is to establish a reliable supply chain for high-performance desktop computing systems that meet stringent specifications and performance criteria.
Scope of Work
The scope of work encompasses the supply, delivery, and installation of a total of 51 high-end desktop computers and all-in-one PCs. Bidders are encouraged to propose solutions that are innovative, efficient, and equipped with the latest technology to meet operational requirements.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity under relevant laws.
- Demonstrable experience in providing computer hardware in government or large private sector projects.
- Compliance with all applicable taxation and regulatory obligations.
Technical Requirements
The technical specifications for the high-end desktop computers and all-in-one PCs include, but are not limited to:
- Latest generation processors
- Minimum RAM and storage capacities
- Compatibility with specific software applications used within the Ministry
- Energy-efficient designs that comply with current environmental standards
Financial Requirements
Bidders are required to provide a comprehensive breakdown of costs, including unit pricing, delivery charges, and applicable taxes. Furthermore, bidders must also comply with necessary financial regulations pertaining to government contracts.
Document Submission Details
All bid submissions must be submitted electronically through the designated e-procurement portal. Required documents include:
- Technical proposal
- Financial proposal
- Eligibility and compliance certificates
- Any additional supporting documentation relevant to the tender
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as it aims to support local businesses in the technology sector, giving them a fair chance to showcase their products and services.
Evaluation Process
The evaluation process will include a comprehensive assessment of technical aspects followed by a financial review of the submitted bids. Consideration will be given to the overall value offered, compliance with the technical specifications, and past performance of bidders in similar contracts.
Delivery Locations
Suppliers must provide delivery timelines and should be capable of delivering to specified locations detailed in the tender documents.
Contact Information
For further inquiries, participants are advised to contact the appointed representative of the Department of Defence Research & Development through the provided channels on the e-procurement portal.
This tender represents a significant opportunity for technology providers looking to engage with the Ministry of Defence. Ensure that all proposals are compliant with the outlined requirements for successful consideration, as this procurement is intended to enhance the computational capabilities of the government’s defense operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in providing computer hardware for government projects, and adhering to all relevant taxation and compliance laws. Bidders must provide proof of past performance along with any necessary certifications to ensure they meet the standards set forth by the Department of Defence Research & Development.
Bidders must provide equipment that meets the specified technical requirements, including the latest generation processors, minimum RAM and storage capacities, and compatibility with designated software applications. Compliance with environmental and energy-efficient standards is also crucial to support sustainability efforts.
The payment terms for this tender will be specified in the finalized procurement agreement. Typically, payments are structured around milestone achievements such as successful delivery, installation, and acceptance testing of the supplied equipment. Bidders should be prepared to negotiate payment schedules based on their delivery timelines and project milestones.
Bid submissions must be made electronically through the designated e-procurement portal. Bidders should ensure that all required documents, including their technical and financial proposals, are submitted in the accepted document formats outlined in the tender documentation to ensure compliance and avoid disqualification.
Yes, the tender outlines several advantages for MSEs. This includes preference in the evaluation process and additional support measures designed to encourage participation from smaller businesses. Compliance with government initiatives aimed at promoting local businesses is also a critical factor in this procurement opportunity.
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