Tender Title: Supply and Installation of Entry and Mid Level Desktop Computers and Multifunction Machines (MFM)

Reference Number: GEM/2025/B/6133469

Issuing Authority: Department of Defence Research & Development, Ministry of Defence

The Department of Defence Research & Development is seeking bids for the supply and installation of Entry and Mid Level Desktop Computers and Multifunction Machines (MFM). This tender aims to procure a total of 152 units of computers and multifunction machines to enhance the operational efficiency within the department.

Scope of Work and Objectives

The primary objective of this tender is to equip the Department of Defence Research & Development with reliable and efficient computing and multifunctional capabilities. The scope of work encompasses delivering the hardware, installation, and configuration to ensure all units are fully operational upon completion. Bidders are encouraged to propose complementary services such as training and technical support.

Eligibility Criteria

To qualify for this tender, bidders must fulfil the following eligibility requirements:

• Must be a registered business entity.
• Must have requisite experience in the supply and installation of IT hardware.
• Should comply with relevant local laws and regulations.
• Bidders must provide evidence of previous contracts of similar nature.

Technical Requirements

The specifications for the Entry and Mid Level Desktop Computers and Multifunction Machines include:

• Desktop Computers:
  • Minimum Processor: Intel i5 or equivalent
  • Minimum RAM: 8GB
  • Hard Drive: 512GB SSD
  • Operating System: Windows 10 Professional
• Multifunction Machines:
  • Printing speed of at least 20 pages per minute
  • Scanning and copying functionalities
  • Network connectivity options

Financial Requirements

Bidders must submit financial documentation that demonstrates their capability to fulfil the contract requirements. The bid must also include pricing details, warranty offers, and terms of payment. Compliance with all taxation requirements is mandatory.

Document Submission Details

All bids must be submitted electronically through the specified procurement platform. Required documents include:

• Technical proposal
• Financial proposal
• Company registration certificate
• Previous project completion certificates

Special Provisions

The tender provisions include benefits for Micro, Small, and Medium Enterprises (MSEs) and offers additional considerations for startups. Bidders claiming MSE status must provide necessary documentation to qualify for incentives outlined in the Government policy.

Evaluation Process

Bids will undergo a rigorous evaluation process that includes:

• Technical assessment
• Financial evaluation
• Compliance review

The evaluation criteria focus on the technical merit of the proposals and overall cost-effectiveness while ensuring the bidders meet the required eligibility and compliance thresholds.

Delivery Locations

The successful bidder will be required to deliver all units to designated locations as specified by the Department of Defence Research & Development. Timelines for delivery will form part of the contractual agreement once the bid is awarded.

Contact Information

For further inquiries regarding this tender, bidders may contact the designated office within the Department of Defence Research & Development through the official communication channels stated in the tender documents.