Tender Title: Supply of Milling Machines and Accessories
Tender Reference Number: GEM/2025/B/6174579
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure high-quality milling machines and accessories for the Department of Defence Research & Development. The tender encompasses the supply of a single unit of milling machine along with essential accessories that comply with specific technical and operational standards. This procurement aims to enhance the machining capabilities within the Defence sector, thereby supporting various research and development initiatives.
Eligibility Criteria
Participants seeking to submit a bid must meet the following eligibility requirements:
- The bidder must be a registered entity with valid business licenses.
- The bidder should possess experience in supplying milling machines and similar equipment to government or private sector clients.
- Compliance with quality standards is a prerequisite, ensuring all products meet relevant specifications.
- The bids are open to all organizations, including Micro, Small, and Medium Enterprises (MSEs), as well as start-ups.
Technical Requirements
Bidders are required to provide technical specifications for the milling machines and accessories, which must include:
- Machinery capacity, including milling capabilities.
- Safety features and compliance with health regulations.
- Warranty terms and support services post-delivery.
- Certification of quality standards applicable to the machinery.
Financial Requirements
Participants must ensure that their financial submissions include:
- A detailed breakdown of costs for the milling machines and accessories.
- Information regarding any potential discounts applicable to bulk purchases.
- Submission of an Earnest Money Deposit (EMD) as part of the bid, which will be specified in the tender documentation.
Document Submission Details
Bids must be submitted in accordance with the specified guidelines. This includes:
- Completion of all required forms.
- Submission of necessary certificates and documents to validate the financial and technical compliance.
- All submissions should be made in digital format primarily through the designated e-portal.
Special Provisions
This tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups under the Make in India initiative. Bidders from these categories may receive various advantages, such as relaxation of eligibility criteria and pricing evaluations favoring local content.
Evaluation Process
The evaluation of bids will be a structured process, considering:
- Compliance with technical requirements.
- Financial viability and cost comparisons.
- Quality certifications and past performance.
- The preference will be given to bidders fulfilling MSE criteria and exhibiting local sourcing in accordance with procurement guidelines.
Delivery Locations
The milling machines and accessories are to be delivered to designated facilities as specified by the Department of Defence Research & Development. The delivery logistics must be included in the proposals to ensure timely performance.
Contact Information
For any queries regarding the GEM/2025/B/6174579 tender, interested bidders are encouraged to reach out through the official communication channels provided in the tender documentation. All inquiries should be directed to the official contacts listed by the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses and a proven track record in supplying milling machines. Bidders must comply with quality standards and provide certifications relevant to their offerings. Additionally, participation is open to organizations that qualify as Micro, Small, and Medium Enterprises (MSEs) or startups, enhancing accessibility and competition.
The technical specifications for the milling machines should include machine capacity, safety features, and warranty terms. Bidders need to demonstrate compliance with applicable quality standards and health regulations. Any relevant certification regarding the quality of machinery supplied must also be included in the bid submission.
The Earnest Money Deposit (EMD) requirements will be explicitly outlined in the tender documentation. Typically, the EMD serves to secure the bid and is a financial commitment that will be returned upon the conclusion of the bidding process for unsuccessful bidders. It is critical that bidders provide this deposit along with their financial submissions.
Bids should be submitted electronically through the designated e-portal associated with the tender. All required documents and certifications must be uploaded in the specified formats. Successful submission will require compliance with digital guidelines set forth in the tender documentation to ensure proper processing.
Micro, Small, and Medium Enterprises (MSEs) participating in this tender may benefit from relaxed eligibility criteria and preferential pricing during evaluation. Compliance with the “Make in India” policy encourages local content sourcing, providing additional incentives to MSEs and promoting domestic manufacturing efforts, ultimately enhancing their competitive edge in public sector procurement.
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