Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6124313)
Custom Bid for Services - Augmentation of Clean room facility at R&DEE and Spares required for Augm
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Tender Title: Custom Bid for Services - Augmentation of Clean room facility at R&DEE and Spares Required for Augmentation
Tender Reference Number: GEM/2025/B/6124313
Issuing Authority:
Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to invite bids for the augmentation of clean room facilities at the Research & Development Establishment for Engineering Electronics (R&DEE). This initiative focuses on enhancing the operational capabilities of the clean room environment, essential for sensitive research and development activities. Additionally, the scope includes the supply of required spares to maintain and optimize the upgraded clean room systems.
Eligibility Criteria
Eligible bidders must be registered entities capable of providing specialized clean room augmentation services, and possess a thorough understanding of facility management within a highly controlled environment. Companies should demonstrate previous experience in executing similar projects and hold the necessary certifications to comply with the technical and safety requirements as mandated by the Ministry of Defence.
Technical Requirements
Bidders are required to present a comprehensive technical proposal illustrating the methodologies and equipment intended for use in the augmentation project. This includes a detailed outline of the clean room specifications, air filtration systems, and control mechanisms. The emphasis will be on achieving the highest standards of cleanliness and sterility, thus bidders are also expected to comply with the industry's best practices for clean room operations.
Financial Requirements
Bidders must provide a detailed financial proposal that includes a breakdown of costs associated with the augmentation of clean room facilities and the spares required. Competitive pricing and cost-effectiveness will be pivotal during the evaluation process. Bidders may need to demonstrate their financial stability through supporting financial documents.
Document Submission Details
All documents, including technical proposals, financial bids, and eligibility evidence, must be submitted in accordance with the specified formatting guidelines. It is critical to ensure that all submissions meet the criteria set forth by the Department of Defence Research & Development to avoid disqualification. All documents must be electronically uploaded on the designated portal.
Special Provisions
Special consideration may be given to Micro, Small, and Medium Enterprises (MSEs) and startups adhering to governmental policies aimed at fostering innovation and supporting local industry. Bidders certified under these categories should explicitly mention their status while submitting proposals.
Evaluation Process
The evaluation process will involve assessing both technical and financial proposals to determine the most suitable vendor based on industry standards. The evaluation criteria will focus on the bidder’s ability to fulfill the technical requirements, competitive pricing, and overall project viability. Decisions will be made transparently, ensuring fairness throughout the assessment.
Delivery Locations
The successful bidder will deliver services and supplies to the premises of the R&DEE, as directed by the Department of Defence Research & Development, ensuring compliance with all safety and operational protocols.
Contact Information
For further inquiries regarding this tender, bidders may refer to the official contact channels provided through the Department of Defence Research & Development. Please ensure all communication regarding this tender is conducted formally and through the designated channels to maintain clarity and professionalism.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing specialized clean room augmentation services. Bidders must have proven experience with similar projects and possess the necessary industry certifications. Moreover, eligible bidders must comply with regulations set forth by the Ministry of Defence concerning safety and operational standards. Entities classified as Micro, Small, and Medium Enterprises (MSEs) and those with startup status are encouraged to apply as they may benefit from special considerations.
Bidders should adhere to specific technical specifications that include maintaining industry standards for cleanliness, precise air filtration, and environment control within the clean room space. The proposal must detail the methods and equipment intended for use, demonstrating compliance with environmental safety and cleanliness protocols as established in industry best practices.
The Earnest Money Deposit (EMD), along with the financial bid, must be submitted electronically as part of the bid proposal. The EMD amount is mandated to secure the bid and will be refunded to unsuccessful bidders post evaluation. Successful bidders will have their EMD converted into a performance security deposit upon award of the contract, ensuring commitment to the completion of the project.
Submission must be carried out electronically through the specified portal, ensuring all documents comply with the required formats outlined in the submission guidelines. Bidders should ensure that all necessary documents are accurately filled and submitted within the designated period to avoid disqualification from the award process.
MSEs can benefit from various provisions designed to support local industries, including potential preferences in evaluation and bidding costs. These enterprises are encouraged to apply as they are often given special consideration under government policies aimed at fostering innovation and capability-building in vital sectors, such as defence research and development. Compliance with the government’s ‘Make in India’ policies will also be a plus point for these bids.
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