Department of Earth Sciences Tender by National Center For Medium Range Weather Forecasting (ncmrwf) (GEM/2025/B/6094701)
Display Panel,Sound Bar,Site Preparation1,Site Preparation2,Site Preparation3
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Tender Title: Turnkey integrated audio video conferencing solution with site preparation
Reference Number: GEM/2025/B/6094701
Issuing Authority/Department: Department of Earth Sciences, Ministry of Earth Sciences
Scope of Work and Objectives
This tender aims to procure a comprehensive turnkey integrated audio video conferencing solution, encompassing the necessary site preparation services. The objective of this project is to ensure seamless communication and collaboration through state-of-the-art audio and video technology, facilitating efficient meetings and presentations for the Department of Earth Sciences. The successful bidder will be responsible for the overall planning, implementation, installation, and support of the integrated system. The scope includes, but is not limited to, the procurement and installation of display panels, sound bars, and site preparation work necessary to optimize the audio-visual performance.
Eligibility Criteria
To be eligible for participating in this tender, bidders must meet specific essential criteria. Eligibility includes being a registered entity with proven experience in providing audio-visual solutions, and possessing the necessary technical capabilities for site preparation.
Technical Requirements
Proposals should meet detailed technical specifications for the audio and video components as per the requirements outlined in the bid. This includes compliance with industry standards for quality and performance, as well as compatibility with existing infrastructure at the Department of Earth Sciences.
Financial Requirements
Bidders must demonstrate financial stability as part of their proposal. This will include providing evidence of financial performance over the last few years, alongside a detailed budget proposal reflecting all associated costs for the entire scope of work.
Document Submission Details
Bidders are required to submit all necessary documentation as per the guidelines outlined in the tender. This includes the completed proposal, technical specifications, financial documents, and any certifications relevant to the project. All submissions must be provided in acceptable formats as specified in the tender documentation.
Special Provisions
Provisions will be made for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate and may benefit from additional support or streamlined processes during the bidding and evaluation phases.
Evaluation Process
The evaluation of bids will be conducted based on comprehensive criteria which include technical capability, financial viability, and overall proposal quality. A thorough review will ensure that the best-suited provider is selected to meet the project's requirements.
Delivery Locations
All components and services must be delivered to the designated locations specified in the project scope at the Department of Earth Sciences. The bidders will be responsible for the logistics involved in the delivery and installation processes.
Contact Information
For any inquiries related to this tender, bidders are encouraged to refer to the official contact protocols provided in the tender documentation for accurate guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in audio-visual solutions, and demonstrating technical capability for site preparation. Bidders must also ensure compliance with any licensing or certification requirements specified in the tender document. This ensures that only qualified firms can participate, maintaining a competitive and capable bidding environment.
The technical specifications include high-quality display panels and sound bars that meet industry standards for clarity and performance. Additionally, the system should integrate seamlessly into existing infrastructure, with specific compliance to performance standards that enhance user experience. Bidders are expected to present a detailed technical plan that outlines how their solutions will meet these specifications effectively.
The Earnest Money Deposit (EMD) requirement is calculated based on the project scale and is intended to ensure that bidders are serious about their proposals. The exact amount and submission procedure will be detailed in the tender documentation. It is essential for bidders to closely adhere to these financial guidelines to avoid disqualification during the evaluation process.
Proposals should be submitted in accordance with the submission methods outlined in the tender documentation. Typically, submissions may be made electronically or physically, adhering to the specified formats. It is crucial that all required documents are included to ensure a complete evaluation of the proposal.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These potentially include relaxing certain eligibility criteria, financial incentives, or support in preparing submissions. These measures are in place to promote inclusivity in the bidding process and to encourage innovation from smaller businesses within the sector.
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