Tender Title and Reference Number
Tender Title: CAMC of VSAT and Solar System and Supply and Installation of VSAT and Solar Equipment
Reference Number: 3f6545d1
Issuing Authority/Department
This tender is issued by the Department of Earth Sciences under the Ministry of Earth Sciences. The department is focused on enhancing the efficient functioning and operational capabilities of communication infrastructure and associated solar equipment.
Scope of Work and Objectives
The scope of this tender encompasses the Comprehensive Annual Maintenance Contract (CAMC) for the following categories:
- CAMC for first to fifth years of VSAT systems
- Maintenance of solar power systems
- Supply and installation of VSAT equipment, solar panels, and associated components
The primary objective is to ensure the continued functionality and reliability of the communication systems operated by the Department of Earth Sciences. This includes performing regular maintenance, troubleshooting, and urgent repairs as necessary.
Eligibility Criteria
To qualify for this tender, bidders must fulfill specific eligibility criteria, including:
- Registration as a legal entity in accordance with relevant laws.
- Demonstrated experience in managing CAMC for similar projects involving VSAT and solar systems.
- Relevant certifications or licenses indicating compliance with industry standards.
Technical Requirements
Bidders must provide detailed technical specifications for the VSAT and solar equipment, demonstrating:
- Compliance with established quality standards.
- Proven capability to execute the CAMC effectively.
- Thorough understanding of maintenance protocols for VSAT systems and solar technology.
Financial Requirements
Bidders are required to demonstrate their financial stability and capabilities, which includes:
- Submission of recent financial statements.
- Evidence of previous successful contracts that align with tender requirements.
- Completion of the Earnest Money Deposit (EMD), which will be specified in the tender documentation.
Document Submission Details
Bidders must submit their proposals along with all required documents electronically through the designated submission portal. All documents should be in accepted formats such as PDF or Word.
Special Provisions
The tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. As such, specific provisions will facilitate their participation in the bidding process. This includes relaxed eligibility criteria and support for compliance with 'Make in India' initiatives.
Evaluation Process
The evaluation of bids will be conducted based on technical merit and financial viability. A structured evaluation framework will be employed to assess compliance with eligibility and technical criteria, followed by a thorough review of financial proposals.
Delivery Locations
The successful bidder will be required to deliver and install equipment across designated locations as specified in the detailed tender documentation.
Contact Information
For further inquiries and clarification regarding the tender, bidders may contact the Department of Earth Sciences directly. Specific contact information will be provided in tender documents.
Tender BOQ Items
30 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with relevant laws, proof of expertise in managing Comprehensive Annual Maintenance Contracts (CAMC) particularly related to VSAT and solar systems, and possession of necessary licenses or certifications that meet industry standards. Bidders must also demonstrate solid financial capabilities.
Bidders must ensure that the technical specifications align with required quality standards for both VSAT systems and solar installations. This includes providing information about equipment durability, functionality, compatibility with existing systems, and maintenance protocols. Compliance with recognized industry benchmarks is essential.
The Earnest Money Deposit (EMD) is a mandatory requirement aimed at ensuring serious intent among bidders. The specific amount will be detailed in the tender document. Failure to submit the EMD will result in disqualification. The EMD is typically refundable to non-selected bidders.
The evaluation process involves a multi-phase approach, focusing first on the technical qualification of bids followed by the financial assessment. Bids not meeting technical requirements will be disqualified. Successful bids will be further analyzed for price evaluation to determine the optimal bid.
This tender includes various provisions for MSEs, such as relaxation of eligibility criteria. MSEs are encouraged to participate and will receive additional support throughout the bidding process. Specific benefits align with government policies, promoting ‘Make in India’ initiatives and enhancing local content in procurements.
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