Tender Title: Hydraulic Oil– Azolla ZS 32

Reference Number: GEM/2025/B/6128792
Issuing Authority: Ministry of Earth Sciences, Department of Earth Sciences

The Ministry of Earth Sciences is inviting bids for the supply of Hydraulic Oil– Azolla ZS 32. This tender pertains to the provision of 1680 litres of high-quality hydraulic oil, which is essential for various operational requirements within the Ministry's departments. The procurement of this hydraulic oil aims to enhance the performance and efficiency of machinery that is integral to the department's operations.

Scope of Work and Objectives

The primary objective of this tender is to procure Hydraulic Oil– Azolla ZS 32 in sufficient quantity to meet ongoing operational needs. Bidders are required to ensure that the oil meets established technical specifications and quality benchmarks. Successful bidders will be responsible for timely delivery, adherence to safety standards, and providing documentation that verifies compliance with the specified quality.

Eligibility Criteria

Bidders must fulfill specific eligibility requirements to partake in this tender. This includes:

• Being a registered entity under relevant laws with the capability to supply hydraulic oils.
• Demonstrating previous experience in supplying similar products to government or reputable private sector clients.
• Providing verification of compliance with all industry standards applicable to hydraulic oil manufacturing and supply.

Technical Requirements

The technical requirements for the product include compliance with relevant national and international standards for hydraulic oils, including specifications for viscosity, additive packages, and performance metrics. Bidders are required to provide detailed documentation proving the chemical composition and performance guarantees of the product being offered.

Financial Requirements

Bidders will be required to submit a bid that reflects competitive pricing while adhering to the financial guidelines set out by the Ministry. All prices must be quoted in accordance with the tender document instructions, including basis for payment terms.

Document Submission Details

All documents required for the bid submission must be submitted electronically through the designated procurement portal. Bidders are expected to upload their financial and technical documents separately, ensuring compliance with outlined encryption and format specifications. Complete bid proposals must be submitted before the deadline specified in the tender notice.

Special Provisions

In alignment with government policies, provisions may be in place to favor Micro, Small, and Medium Enterprises (MSEs). These provisions include reduced compliance requirements and potential financial incentives designed to encourage procurement from emerging businesses and startups. Additionally, compliance with 'Make in India' policies may be required, fostering local sourcing and production.

Evaluation Process

The bids will be evaluated based on established criteria which include technical compliance, price competitiveness, and the supplier's delivery capabilities. The evaluation will include a thorough review of submitted documents and any samples that may be requested. Successful bidders will be notified through formal communication.

Delivery Locations

The successful bidder must ensure that delivery is made to the designated locations specified in the tender documents, which may include multiple government departments and agencies within the jurisdiction of the Ministry of Earth Sciences.

Contact Information

For inquiries related to this tender, bidders are encouraged to refer to the contact details provided within the official procurement portal. All communication will be handled through the prescribed channels to ensure fair and equal access to information.