Department of Electronics and Information Technology Tender by Unique Identification Authority Of India (uidai) (GEM/2025/B/6105856)

Tender Title: Operation and Maintenance of HVAC System - GEM/2025/B/6105856

Issuing Authority:

Ministry of Electronics and Information Technology, Department of Electronics and Information Technology

Scope of Work and Objectives

The tender encompasses the Operation and Maintenance of the HVAC System (Heating, Ventilation, and Air Conditioning) to ensure optimal performance and reliability of the HVAC systems within the facility. The primary objective is to maintain the environmental conditions necessary for the functionality of critical equipment and to provide a comfortable atmosphere for users. Successful bidders will be responsible for ensuring that all HVAC units operate efficiently and comply with established quality standards.

Eligibility Criteria

Interested bidders must fulfill specific eligibility criteria to qualify for participation:

• The bidder must be a registered entity with experience in HVAC operations.
• Previous work of similar scope and complexity is required, ensuring the bidder's capacity to deliver.
• Adequate financial capability to handle the project, ensuring all necessary resources are available.

Technical Requirements

Proposals must comply with technical specifications that detail the design, performance criteria, and preferred makes/models of HVAC components. All equipment proposed for the tender should meet local and international standards for safety and performance.

Financial Requirements

Each bidder must demonstrate sound financial health through recent bank statements or audits. Furthermore, bidders need to provide a detailed breakdown of costs, including ongoing maintenance expenses and potential additional costs.

Document Submission Details

Bidders must submit their proposals electronically in an acceptable format, fully compliant with tender submission guidelines. Relevant documents should accompany the proposal, including:

• Technical specifications and compliance certificates
• Financial statements
• Evidence of past work experiences

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and has specific provisions to support startup entities, promoting innovation and growth in the sector.

Evaluation Process

The evaluation will be based on both technical and financial proposals, adhering to a structured process that considers quality, cost-effectiveness, and compliance with the specified requirements. Proposals will be assessed for their feasibility, technical capacity, and financial viability.

Delivery Locations

Services will be rendered at specified locations identified by the Ministry of Electronics and Information Technology. Bidders are encouraged to assess these sites prior to submitting bids to better understand their operational scopes.

Contact Information

For further inquiries, prospective bidders may contact the designated representative within the Ministry of Electronics and Information Technology; however, detailed contact information is not provided in the tender documentation. Bidders are encouraged to refer to the official communication channels to obtain assistance regarding submission queries.