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Introduction
The Department of Electronics and Information Technology, under the Ministry of Electronics and Information Technology, is inviting bids under reference number GEM/2025/B/6105332 for the procurement of toner cartridges and ink cartridges. This tender is aimed at sourcing high-quality consumables essential for maintaining the operational efficiency of printers within governmental departments.
Scope of Work and Objectives
The procurement aims to supply a total quantity of 622 toner and ink cartridges tailored to meet stringent quality standards for office equipment. The main objectives include ensuring uninterrupted printing capabilities within different departments, reducing downtime caused by cartridge failures, and leveraging reliable suppliers who guarantee seamless logistics and prompt delivery.
Eligibility Criteria
To qualify for submitting a bid, vendors must:
- Possess valid registration with appropriate authorities.
- Have prior experience in supplying toner cartridges and ink cartridges to government or large organizational clients.
- Meet specific financial and operational benchmarks as described in the detailed bid documentation.
Technical Requirements
Bidders should ensure that the cartridges meet the following technical specifications:
- Compatibility with a specified range of printers utilized across departments.
- Compliance with industry standards for quality and performance.
- Provision for warranties and after-sales support.
Financial Requirements
Bidders are encouraged to present competitive pricing with a transparent breakdown of costs. Additionally, detailed financial statements may be required to demonstrate the vendor's capacity to fulfill the order.
Document Submission Details
Interested parties must submit their bids electronically via the designated government e-marketplace platform. All required documents, including technical proposals, financial quotes, and any relevant certificates, should be uploaded in the specified formats to facilitate a smooth evaluation.
Special Provisions
Bidders who are classified as Micro, Small, and Medium Enterprises (MSEs) or Startups shall be afforded specific benefits, such as relaxation in eligibility criteria and additional scoring during evaluations. This initiative aims to promote inclusive participation by fostering local businesses.
Evaluation Process
The evaluation process will be multi-faceted, with bids assessed based on:
- Compliance with technical specifications.
- Pricing structures.
- Supplier experience and capability. Bids will undergo a thorough review to ensure all requirements are satisfactorily met before finalizing awards.
Delivery Locations
Suppliers must provide complete logistics plans detailing delivery schedules to various locations across departments, ensuring timely provision of cartridge supplies.
Contact Information
Prospective bidders seeking further clarifications may reach out through the official communication channels. It is advised that inquiries maintain relevance to the tender's specific requirements.
Conclusion
This tender presents an opportunity for eligible vendors to engage with the government sector and supply essential printing consumables. With a commitment to quality, compliance, and service efficiency, this procurement initiative aims at ensuring the operational readiness of printing solutions essential to departmental functions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
25 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications, proof of past supply projects involving toner and ink cartridges to government or corporate entities. Vendors should also meet specific financial criteria indicating their capability to manage the supplied quantity effectively.
Bidders need to furnish various certificates, including ISO certification for quality management, GST registration, and manufacturer authorization if applicable. These required certificates validate the vendor’s compliance with industry standards and government regulations.
The registration process involves creating an account on the government e-marketplace and submitting the required documents. Each vendor must ensure their profile includes accurate business details and meets the eligibility criteria outlined within the tender documentation before proceeding with the bid submission.
Submissions must adhere to specified document formats, which generally include PDF for scanned documents and Excel for pricing sheets. Following the accepted document formats ensures that your bid is processed without delays due to technical failures during evaluation.
Vendors are required to furnish a performance security, which may typically range from 5%-10% of the total bid value. This security aims to ensure the successful completion of the contract. Additionally, the payment terms will be clearly outlined, dictating how and when payments will be executed post-delivery.
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