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Tender Title: Operation and Maintenance Services of Power Generator (DG-Set) - Package 2
Reference Number: GEM/2025/B/6101752
The Department of Electronics and Information Technology, under the Ministry of Electronics and Information Technology, invites tenders for the provision of Operation and Maintenance Services of Power Generator (DG-Set) - Package 2. This tender aims to ensure high availability, reliability, and operational efficiency of power generators through professional maintenance practices.
Scope of Work and Objectives
The primary goal of this tender is to select qualified contractors for the operation and maintenance services of generator sets, facilitating routine checks, repairs, and preventive maintenance services. The contractors will be expected to deliver semi-comprehensive maintenance services for generators, encompassing essential aspects such as:
- Scheduled maintenance and inspections.
- Immediate response to outages or breakdowns.
- Replacement of parts and repairing defective units as required.
- Documentation of maintenance activities and reports.
This commitment to maintenance is vital to ensure the generators operate efficiently, support crucial electronic communications, and minimize downtime.
Eligibility Criteria
To participate in this tender, bidders must meet several key eligibility criteria:
- Bidder must be a registered entity with a valid business license.
- Past experience in providing maintenance services for DG-sets.
- Demonstration of technical expertise and adequate staffing capabilities.
- Financial stability evidenced by previous project completions.
Technical Requirements
Potential bidders are required to meet specific technical requirements:
- Availability of qualified technicians experienced in DG-set operations and maintenance.
- Ability to conduct diagnostic checks and service various brands of generators effectively.
- Compliance with safety and quality standards pertinent to electrical and mechanical systems.
Financial Requirements
Bidders must also adhere to specific financial requirements:
- Submission of audited financial statements for the past three years.
- Provision of details regarding costs associated with maintenance, repair parts, and operational practices.
Document Submission Details
Interested parties should prepare and submit the necessary documentation as follows:
- Technical proposal detailing competency and experience.
- Financial bid with clear cost breakdowns.
- Compliance documents confirming adherence with eligibility and requirements.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing certain benefits, such as:
- Relaxation of criteria related to previous experience and financial limits.
- Additional points in the evaluation process to support MSE participation.
Evaluation Process
The evaluation of tenders will follow a structured approach assessing both technical proficiency and financial viability. Key assessment aspects include:
- Technical proposal validity and compliance with requirements.
- Financial competitiveness of submitted bids.
- Overall capability and previous experience of the bidder.
Delivery Locations
The services under this tender will be provided at various designated locations as specified by the contracting authority. Specific details on locations will be provided at the time of evaluation.
Contact Information
For any inquiries regarding this tender, prospective bidders are encouraged to contact the Department of Electronics and Information Technology through official communication channels enlisted on their website.
Through this comprehensive overview, interested entities can prepare effectively and contribute quality services to maintain the operational efficiency of essential power generator systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Bidders must possess previous experience in maintaining DG-sets, demonstrate technical expertise with adequate staffing, and show financial stability through evidence of completed projects. Compliance with these criteria is essential for bid acceptance.
Bidders must submit various certificates including a valid business registration certificate, tax compliance certificates, and relevant safety and quality standards certifications in relation to electrical and mechanical systems. These documents provide assurance of the bidder’s capability to meet the technical requirements of the tender.
The registration process involves submitting an expression of interest along with required documentation as specified in the tender announcement. It is advisable to carefully complete all forms and provide detailed information to avoid disqualification during the evaluation phase.
Accepted document formats typically include PDF for proposal submissions and Excel for financial breakdowns. Bidders should ensure that all documents are clear, legible, and meet any constraints listed within the tender announcement regarding file size and format.
MSEs are encouraged to participate in this tender through benefits such as relaxed eligibility criteria and additional evaluation points. These provisions aim to enhance the involvement of smaller enterprises in government contracts, thus promoting equal opportunities and diversity in bidder representation.
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