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Tender Description for GEM/2025/B/6105693
The GEM/2025/B/6105693 tender is issued by the Department of Electronics and Information Technology, under the auspices of the Ministry of Electronics and Information Technology. This tender seeks suppliers for Toner Cartridges, Ink Cartridges, and Consumables for Printers. The total number of cartridges required is 227, ensuring extensive support for government printing needs.
Scope of Work and Objectives
The overarching objective of this tender is to procure high-quality printing consumables that meet specified performance criteria while ensuring cost efficiency. Suppliers are expected to provide a comprehensive range of toner and ink cartridges compatible with various printers used within government departments. The products should align with governmental guidelines on procurement and adhere to quality standards recognized in the industry.
Eligibility Criteria
To participate in the tender, bidders must meet several essential eligibility criteria. The interested parties should be established and registered entities within India. They must furnish proof of previous supply experience for similar consumables, thus showcasing their capability to deliver on the contract efficiently. Additionally, compliance with government regulations relating to local content and procurement is mandatory.
Technical Requirements
The technical requirements set forth in this tender generally include the need for high-quality cartridges that fulfill or exceed OEM specifications. Bidders must provide product specifications, including compatibility details with various printer models, and submit samples for evaluation if deemed necessary.
Financial Requirements
Bid submissions should include detailed financial proposals ensuring competitive pricing. Suppliers must also be equipped to fulfill a potential Earnest Money Deposit (EMD) requirement, the specifics of which will be detailed in official tender documents. Compliance with pricing evaluation thresholds is essential, ensuring the government’s commitment to fiscal responsibility.
Document Submission Details
Bidders are required to submit their proposals in a structured format as outlined in the tender documents. Submissions must include relevant certificates such as GST registration, ISO certifications, and any other necessary documentation that underscores compliance with local and international standards.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers specific provisions benefiting startups. This initiative is aligned with the government's strive towards fostering local entrepreneurship and enhancing economic growth. The tender execution will also honor policies such as "Make in India," emphasizing locally sourced goods.
Evaluation Process
After submission, a transparent evaluation process will be conducted to assess adherence to technical specifications and compliance with required documentation. Factors such as product quality, pricing, and supplier reputation will influence final decisions. Notifications regarding the results will be communicated directly to the bidders.
Delivery Locations
Suppliers must account for delivery locations as specified in the tender documents. Timely delivery to the designated sites is critical to fulfilling government requirements. Bidders should assess logistical capabilities for meeting delivery schedules effectively.
Contact Information
While the tender documents may not specify contact details, potential bidders are encouraged to review the official tendering portal for updates or clarifications, ensuring no information is overlooked during the submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity based in India, capable of providing adequate experience in supplying toner cartridges and ink cartridges relevant to the tender. Bidders may be required to demonstrate compliance with government regulations and local procurement policies. Besides experience, they should also present documents like GST registration and any quality certifications.
Bidders should provide several key certificates during the submission process. These may include valid GST registration certificates, ISO certifications, and any other relevant compliance documents. It’s crucial for bidders to ensure their documents showcase alignment with industry standards, especially concerning quality and environmental regulations.
To participate in this tender, bidders must register on the relevant government procurement portal. Following registration, they must follow the submission guidelines outlined within the tender documents, ensuring that all technical specifications and financial proposals are included to qualify for evaluation.
Bidders are required to submit their proposals electronically through the designated government procurement platform. Accepted document formats generally include PDF and other common file types outlined in the tender documents. It’s advised to check the specific submission guidelines for any additional file requirements.
Payment terms generally will require timely completion of deliverables in line with quality approvals. A performance security may also be mandated, which acts as a guarantee for successful completion of the contract obligations. Details regarding the amount and conditions will be elaborated within the official tender documentation.
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