Department of Electronics and Information Technology Tender by National Informatics Centre Services Incorporated (nicsi) (GEM/2025/B/6035824)
Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)
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Tender Title and Reference Number
Multifunction Machine MFM (V2) - GEM/2025/B/6035824
Issuing Authority/Department
This tender is issued by the Ministry of Electronics and Information Technology under the Department of Electronics and Information Technology.
Scope of Work and Objectives
The purpose of this tender is to procure a total of 15 Multifunction Machines (MFM V2). These machines are expected to combine multiple functionalities including printing, scanning, faxing, and copying, providing an efficient solution for various office requirements. The objective is to enhance operational efficiency by providing robust machines that can support the digital transformation initiatives of governmental and private sector operations.
Eligibility Criteria
To qualify for participation, bidders must be a recognized entity in the electronic and information technology sector. Proven experience in delivering similar multifunction machines is essential.
Technical Requirements
The proposed multifunction machines must meet specific technical criteria, including but not limited to:
- Capability of high-volume printing.
- Advanced scanning features with automatic document feeder (ADF).
- Durable and reliable hardware under regular operational conditions.
- Compliance with energy efficiency standards. Bidders should provide detailed specifications along with existing certifications confirming compliance with national and international quality standards.
Financial Requirements
Eligible bidders must demonstrate their financial stability through the submission of audited financial statements for the past three years. A minimum turnover threshold may be established, and bidders may also need to provide Earnest Money Deposit (EMD) as part of the submission process.
Document Submission Details
Bids can be submitted electronically via the specified government procurement platform. Bid documents must be in PDF format along with any additional required forms as specified in the tender guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with benefits such as relaxed qualification criteria and potential financial aids. Interested bidders are encouraged to highlight their status to leverage these benefits.
Evaluation Process
Submissions will be evaluated based on the compliance with technical specifications, financial viability, and past performance on similar contracts. Criteria for evaluation will include the quality of the proposed machines, warranty terms, and after-sales support.
Delivery Locations
The delivery locations for the multifunction machines will be specified in the final agreement with successful bidders, ensuring they align with various offices administered under the Ministry of Electronics and Information Technology.
Contact Information
For further inquiries and clarifications, bidders should reach out through the official contact channel provided on the tender information portal. Ensure to check back for updates throughout the bidding process.
This tender facilitates a streamlined procurement process aimed at enhancing operational capabilities through effective technology solutions, thus encouraging a competitive environment for electronic supply manufacturers.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the electronic and information technology sector, possessing proven experience in supplying similar multifunction machines, and meeting the specified financial stability benchmarks.
The technical specifications for the multifunction machine include features such as high-volume printing capabilities, advanced scanning functions with an automatic document feeder (ADF), and adherence to energy efficiency standards. Bidders are required to submit compliance documentation and detailed specifications that meet these criteria.
To join the tender process, bidders must submit electronic documents via the specified government procurement platform. All bids must be submitted in PDF format, including the tender form and any required ancillary documentation as noted in tender instructions.
The payment terms will be outlined in the final agreement with successful bidders, typically involving milestone payments linked to delivery and installation. Additionally, bidders will be required to provide a performance security, often in the form of a bank guarantee, equivalent to a percentage of the contract value to ensure contract compliance.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSEs) and startups in this tender process. These include relaxed eligibility criteria, specific provisions encouraging participation, and potential access to financial aids designed to promote competition and innovation within the procurement process.
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