Tender Title: Supply of Entry and Mid Level Desktop Computers
Reference Number: GEM/2025/B/6047627
Issuing Authority/Department:
Department of Electronics and Information Technology, Ministry of Electronics and Information Technology
Scope of Work and Objectives
The purpose of this tender is to procure Entry and Mid Level Desktop Computers and All-in-One PCs to support various governmental operations. The total quantity required is 244 units. The objective is to enhance the digital infrastructure and promote efficient workflow within the departments relying on up-to-date technology.
Eligibility Criteria
To be eligible for submitting bids, participating vendors must meet the following criteria:
- Must be a registered entity under applicable legal frameworks.
- Must possess a valid GST registration.
- Should not be blacklisted or debarred from participating in any government tenders.
- All bidders must demonstrate experience in the supply of computer hardware or related services.
Technical Requirements
Bidders must provide comprehensive documentation outlining the technical specifications of the computers offered. The desktop computers must:
- Be equipped with the latest processors and sufficient RAM to support multitasking.
- Comply with industry standards for energy efficiency and user accessibility.
- Include basic software installations, as per the specifications provided by the department.
Financial Requirements
Eligible companies will be required to submit a financial proposal for the total quantity of units needed. The proposal should clearly outline:
- Cost per unit.
- Any applicable taxes.
- Total expected delivery costs, if separate.
Document Submission Details
Interested vendors should submit their bids electronically through the government e-marketplace (GEM) portal. All required documents must be attached in the specified format. It is advised to verify the accepted formats and digital signatures for ease of submission.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing specific benefits such as:
- Relaxed eligibility criteria.
- Preference in the evaluation process.
- Support for local content and indigenous manufacturing aligned with 'Make in India' initiatives.
Evaluation Process
The evaluation of bids will be conducted based on both technical and financial aspects. Bids will be shortlisted based on compliance with technical requirements, followed by financial assessments to ensure cost-effectiveness. The procurement team will reserve the right to reject bids not meeting essential requirements.
Delivery Locations
Successful bidders will be required to deliver the supplied equipment to designated government locations. Specific delivery addresses will be confirmed upon the issuance of the purchase order.
Contact Information
For any queries related to the tender, please reach out to the Department of Electronics and Information Technology. Ensure all communication is through the official channels provided in the GEM portal.
This tender not only seeks to improve technological capabilities but also supports the local economy by encouraging participation from smaller enterprises and startups which align with the government’s strategic initiatives for technological growth and sustainability.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and having no records of being blacklisted by any government authority. Additionally, vendors must demonstrate experience in supplying computer hardware or similar services. Compliance with technical specifications and legal frameworks is critical for consideration.
The technical specifications for the desktop computers include the latest processors, adequate RAM support for multitasking, and compliance with energy efficiency standards. Additionally, basic software installations as per the department’s requirements should be included in the proposal. Bidders must provide comprehensive documentation confirming these specifications.
Vendors should submit bids electronically through the GEM portal. It is important that all required documents are submitted in the prescribed formats to avoid disqualification. Ensuring the use of valid digital signatures is also crucial, as failure to comply may lead to incorrect submissions.
The financial requirements for the bid must clearly indicate the cost per unit, applicable taxes, and any expected total delivery costs. The financial proposal should also demonstrate cost-effectiveness while ensuring compliance with all regulatory frameworks to avoid penalties.
Yes, this tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), such as relaxed eligibility criteria and preference in the evaluation process. MSEs are encouraged to participate, aligning with the government’s focus on supporting local businesses and fostering indigenous manufacturing under the ‘Make in India’ policy.
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