Department of Ex-Servicemen Welfare Tender by Ex-servicemen Contributory Health Scheme (echs) (GEM/2025/B/6049713)
High End Tower Server
Tender Timeline
Title: High-End Tower Server
Reference Number: GEM/2025/B/6049713
Issuing Authority
The Department of Ex-Servicemen Welfare, under the Ministry of Defence, is the issuing authority for this tender. This department is committed to fulfilling the technological needs of the ex-servicemen community, ensuring they have access to advanced computing solutions.
Scope of Work and Objectives
The primary objective of this tender is to procure two High-End Tower Servers to enhance the IT infrastructure of the department. The servers are to be utilized for data processing, storage, and various applications that support the operations of the Department of Ex-Servicemen Welfare. The tender aims to achieve reliability and high performance, thus improving the overall efficiency of departmental operations.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Be a registered entity, compliant with applicable laws and regulations.
- Have a proven experience in supplying High-End Server solutions.
- Possess valid certifications related to the quality and performance of the supplied hardware.
- Financial capacity to execute the contract as demonstrated through relevant documentation.
Technical Requirements
Bidders must ensure that the proposed High-End Tower Servers meet the following technical specifications:
- High-performance processors with multiple cores to support demanding workloads.
- Adequate RAM capacity to ensure multitasking capabilities.
- Enterprise-grade SSDs for optimal speed and performance.
- Comprehensive support for virtualization and compatibility with various operating systems.
Financial Requirements
Participants are required to submit a financial bid aligned with the specifications laid out in the tender documentation. This includes but is not limited to pricing for the High-End Tower Servers, warranty agreements, and any value-added services or support that may be included.
Document Submission Details
Bids must be submitted electronically through the designated portal for the tender. Ensure that all required documentation, including technical and financial proposals, is provided in accepted formats.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories are encouraged to apply and may be afforded specific advantages during the evaluation process.
Evaluation Process
Bids will be evaluated based on adherence to technical specifications, financial competitiveness, and overall value offered to the department. Compliance with the stated Eligibility Criteria, technical specifications, and financial requirements are of utmost importance in the evaluation criteria.
Delivery Locations
The High-End Tower Servers are to be delivered to the specified location as detailed in the tender documentation. Bidders are required to ensure that all terms of delivery, including timelines and logistics, are clearly outlined in their bids.
Contact Information
For any queries regarding this tender, participants may reach out directly to the Department of Ex-Servicemen Welfare. However, specific contact details are not provided in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity under applicable laws, demonstrating experience in supplying High-End Server solutions, possessing the necessary quality certifications, and having the financial capacity to execute the contract. It’s important to provide all relevant documentation to substantiate these qualifications during the proposal submission.
Bidders must submit valid technical and quality compliance certificates relevant to server performance and specifications. These may include ISO certifications, product warranty certifications, and any certifications that demonstrate adherence to industry standards for High-End Servers. Bidders should ensure that all certificates are accurate and up-to-date to comply with the tender’s requirements.
The registration process involves creating an account on the designated tender portal. Bidders must fill out all necessary information and submit the required documentation electronically. It is advisable to follow the registration guidelines provided in the tender documentation to ensure compliance and avoid disqualification.
Payment terms typically involve an advance payment upon signing the contract, followed by milestone payments linked to the delivery and successful installation of the servers. Final payments may be contingent on passing acceptance tests and ensuring compliance with the stipulated quality standards. Bidders should discuss specific payment expectations in their proposals for alignment with tender requirements.
The evaluation process will be a comprehensive assessment of submitted bids, focusing on compliance with technical specifications, financial bid competitiveness, and the overall value provided. The department will ensure that each bid adheres to the stipulated eligibility criteria, and qualified bids will be shortlisted for further consideration based on their demonstrated capabilities and price evaluation.
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