Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6123615
Issuing Authority: Department of Expenditure, Ministry of Finance
The Department of Expenditure, under the Ministry of Finance, is inviting bids for the provision of Toner Cartridges and Ink Cartridges for printers. This tender aims to secure high-quality consumables that meet the operational needs of various governmental departments.
Scope of Work and Objectives
This tender encompasses the supply of toner cartridges and ink cartridges across multiple government offices. The key objectives include:
- Ensuring reliable and consistent supply of high-quality printer consumables.
- Maintaining operational efficiency in government operations by reducing downtime due to lack of supplies.
- Supporting sustainable procurement practices within government departments.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements:
- Registration as a legal entity in the respective country.
- Proven experience in supplying similar products to government or large organizations.
- Compliance with all relevant local laws and regulations concerning supply and distribution of printer consumables.
Technical Requirements
Bidders must ensure that all offered products meet the following technical specifications:
- Compatibility with a wide variety of printer models.
- Compliance with industry-quality standards for toner and ink cartridges.
- Long shelf-life and operational reliability.
Financial Requirements
Participants are required to demonstrate financial stability, including:
- A valid GST registration.
- Submission of past financial records showcasing reliable cash flow.
- Ensure competitive pricing in line with market standards.
Document Submission Details
Interested bidders must submit their proposals electronically following the prescribed format. Required documents for submission include:
- Technical proposal detailing product specifications and compliance.
- Financial bid outlining pricing with breakdowns.
- Relevant certifications supporting eligibility.
Submissions must be made through the designated online portal by the specified deadline.
Special Provisions
This tender includes provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs). Additionally, special benefits for startups are available as part of the government’s initiative to promote local businesses.
Evaluation Process
All proposals will undergo a thorough evaluation process, which will involve:
- Assessment of technical compliance with initial specifications.
- Price evaluation to identify the most competitive offer.
- Consideration of past performance and reliability in meeting contractual obligations.
Delivery Locations
Delivery locations will be specified upon the awarding of the contract, covering various government offices throughout the region.
Contact Information
For additional queries regarding the tender, including clarification of requirements or submission details, please refer to the official procurement portal or contact the designated department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid GST registration, and demonstrating the ability to supply similar products. Bidders are expected to have a proven track record of fulfilling government contracts or large supply chains and comply with all local regulations.
Bidders must ensure that the toner cartridges meet compatibility with various printer models. Specifications should also comply with industry quality standards regarding performance and reliability, ensuring long shelf life and operational efficiency in government departments.
To ensure commitment in the bidding process, an Earnest Money Deposit (EMD) will be required as part of the submission. The amount and specific details regarding the EMD will be outlined in the tender documents. Ensure compliance to avoid disqualification during the evaluation process.
The submission of tender documents must be done electronically through the designated online platform. Bidders should ensure all documentation is properly formatted, including technical and financial proposals, to adhere to submission guidelines and deadlines outlined by the tendering authority.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include relaxed eligibility criteria and financial incentives aimed at promoting local content and fostering a robust supply chain in compliance with government policies.
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