Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6124089
Issuing Authority: Department of Expenditure, Ministry of Finance
The objective of this tender is to procure toner cartridges and ink cartridges for government printers, specifically enhancing the operational efficiency of various departments. This procurement process aims to ensure that all government offices maintain optimal printing capabilities while adhering to budget constraints and quality expectations.
Scope of Work
The selected bidder will be responsible for supplying a total quantity of 97 toner and ink cartridges as specified in the tender documentation. The cartridges must be compatible with various printer models employed by government departments and meet required technical specifications. The scope of work includes the delivery of the cartridges to designated locations, which will be specified in the tender documents.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Be a registered entity under law.
- Demonstrate experience in supplying similar products to government or large corporate entities.
- Hold all relevant licenses and certifications necessary for conducting business in this domain.
Technical Requirements
All products must comply with the following technical requirements:
- High-quality prints with a minimum yield specified by the original manufacturer.
- Compatibility with major printer brands used by government departments.
- Compliance with environmental regulations and standards regarding packaging and disposal.
Financial Requirements
Bidders are required to provide the following financial documents:
- Pricing structure including all applicable taxes and delivery charges.
- Evidence of financial stability, such as bank statements or financial audits.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
Bidders must carefully follow the submission procedures outlined in the tender document. All necessary documents must be submitted electronically through the government e-marketplace (GEM) portal by the required deadline.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing for benefits such as price preferences in bid evaluations and lower financial requirements for tender participation.
Evaluation Process
All submitted bids will undergo an evaluation process based on the following criteria:
- Compliance with technical and financial requirements.
- Price evaluation considering the total cost and quality of submitted products.
- Delivery timelines and the bidder’s capacity to fulfill contractual obligations.
Delivery Locations
The delivery locations for the cartridges will be specified in the tender documentation, ensuring that all items are delivered to various government offices as required.
Contact Information
For inquiries related to this tender, bidders can contact the Department of Expenditure. Further details regarding the contact method will be provided in the tender documentation.
By thoroughly outlining the requirements and guidelines for this tender, the Department of Expenditure aims to foster a competitive bidding process while ensuring quality and compliance with governmental standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that meets specific criteria laid out in the tender documentation. Bidders must demonstrate prior experience in supplying similar toner and ink cartridges to either government entities or large corporations, and they must possess all necessary licenses and certifications to participate in public procurement.
Bidders are required to submit certificates that verify their business registration, compliance with environmental standards, and any technical certifications pertinent to the toner and ink cartridges being offered. Documentation related to prior contracts or similar work completed may also be requested as part of the tender submission.
To register for this tender, potential bidders must create an account on the government e-marketplace (GEM) portal. Once registered, users can access the tender documents, submit their bids electronically, and track the status of their submissions. It is crucial to ensure that all required documents are uploaded in the accepted formats outlined in the tender guidelines.
The Earnest Money Deposit (EMD) is a financial security deposit that bidders must submit along with their bids. It serves to ensure that bidders are committed to their proposals. The specific amount required as EMD will be stated in the tender documents, and the deposit will be refunded to unsuccessful bidders post-evaluation.
The evaluation process considers both the technical and financial aspects of each bid. Bidders are evaluated based on compliance with the specified requirements, the quality of the products proposed, and the cost-effectiveness of the bidding price. The selection is made based on the most advantageous offer to the Ministry of Finance, ensuring transparency and fairness in the procurement process.
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