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Tender Title: Operation and Maintenance of Electrical Systems
Reference Number: GEM/2025/B/6124522
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Department of Fertilizers, under the Ministry of Chemicals and Fertilizers, is inviting bids for the Operation and Maintenance of Electrical Systems associated with complete electrical installations. This tender encompasses a series of vital activities aimed at ensuring the efficient functioning and reliability of electrical systems utilized within various facilities managed by the department.
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified contractor to undertake the comprehensive operation and maintenance of electrical systems. This includes but is not limited to:
- Regular inspections and monitoring of electrical installations to ensure compliance with safety and operational standards.
- Routine maintenance tasks to preemptively address potential issues and breakdowns.
- The timely resolution of electrical faults and repairs to minimize operational interruption.
- Implementing energy efficiency initiatives and upgrades in alignment with best practices.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements which include being a registered entity and having demonstrated experience in managing similar projects. Furthermore, bidders should possess the necessary infrastructure and skilled workforce to efficiently handle the operation and maintenance of electrical systems.
Technical Requirements
Bidders are expected to adhere to stringent technical requirements that encompass:
- Compliance with relevant national and international electrical safety standards.
- Provision of qualified personnel, certified in electrical systems operation and maintenance.
- Equipment and tools that meet the required specifications for effective service delivery.
Financial Requirements
Bidders must provide comprehensive financial documentation, including:
- Evidence of financial stability and capacity to handle the scope of work.
- A detailed pricing proposal that outlines all costs associated with the project.
Document Submission Details
The submission of tender documents is paramount for ensuring consideration. Bidders are required to submit all relevant documents via the designated online portal. These documents should be complete and in accordance with the guidelines provided in the tender documentation.
Special Provisions
This tender may offer specific provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups, enhancing their capacity to compete effectively in government contracts.
Evaluation Process
The tender evaluation process will be systematic and will consider various criteria to assess the capability and suitability of bidders. Factors including technical qualifications, financial proposals, and experience will play a crucial role in the selection of successful bids.
Delivery Locations
The services specified in this tender will be executed at various locations identified within the Department of Fertilizers' operational domains. Bidders should be prepared to mobilize resources to these sites as required.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the contact details provided in the official documents. It is vital to ensure that all queries are addressed before submission deadlines to facilitate a thorough understanding of requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in electrical system maintenance. Bidder qualification includes demonstrating technical capacity and financial stability necessary to sustain the project’s demands. Relevant certifications and documentation must also accompany the bid submission to establish compliance with regulatory standards.
Bidders must adhere to technical specifications that emphasize compliance with safety standards for electrical systems. This includes certifications for personnel handling the maintenance and operation tasks and the use of tools and equipment that meet industrial benchmarks for safety and efficiency.
The Earnest Money Deposit (EMD) is a prerequisite intended to guarantee the seriousness of the bidders. Specific amounts and the accepted payment methods will be outlined in the tender documents. Additionally, successful bidders may be required to furnish a performance security to ensure the satisfactory fulfillment of contract obligations throughout the project duration.
Bidders must submit their documents in specified formats detailed in the tender guidelines. Generally, popular formats such as PDF for written documents and spreadsheets may be accepted for financial proposals. It is essential to ensure that all submissions comply with these requirements to avoid disqualification.
The tender incorporates provisions that favor MSEs, encouraging their participation in government contracts. Benefits may include relaxed eligibility criteria, financial aid, or incentives that promote local procurement and enhance competitive opportunities for smaller enterprises within the industry.
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