Tender Timeline
Tender Title: Procurement of Indoor Sound System for Community Hall and Outdoor Sound System
Tender Reference Number: GEM/2025/B/6077605
Issuing Authority/Department
This tender is issued by the Department of Fertilizers, under the Ministry of Chemicals and Fertilizers. The department aims to ensure availability of high-quality sound systems to enhance community engagement and event hosting capabilities in community halls.
Scope of Work and Objectives
The objective of this tender is to procure and install an indoor sound system for community halls along with an outdoor sound system. Vendors are required to provide the necessary equipment, installation services, and ongoing support as specified in the tender documentation.
Eligibility Criteria
To qualify for this tender, interested vendors must:
- Be a registered entity within the appropriate category for sound system equipment.
- Demonstrate experience in the procurement and installation of sound systems.
- Provide evidence of financial stability and capability to manage projects of this scale.
Technical Requirements
Vendors must adhere to the following technical specifications:
- The sound systems must comply with industry standards for performance and reliability.
- Installation must follow all relevant safety and operational guidelines.
- Vendors must provide detailed documentation of all equipment, including manuals, warranties, and service agreements.
Financial Requirements
Financial submissions should include:
- A detailed quotation for the equipment and services.
- Evidence of financial stability or backing, such as bank letters or financial statements.
- Information pertaining to Earnest Money Deposit (EMD) requirements, which ensures commitment to the tender process.
Document Submission Details
Vendors are required to submit complete tender documents as outlined in the invitation. Documentation should include:
- Technical proposals
- Financial offers
- Certificates of eligibility
- Any additional requested documentation
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing special consideration to vendors that meet the eligibility requirements outlined. Compliance with local content policy and projects under 'Make in India' will be beneficial for the applicants.
Evaluation Process
Submissions will be evaluated based on:
- Technical compliance with specifications
- Pricing and overall cost-effectiveness
- Supplier experience and past performance in similar projects
Delivery Locations
The required sound systems are to be delivered and installed in community halls as designated by the Department of Fertilizers. Vendors should be prepared to operate within specified regional logistics conditions.
Contact Information
For further inquiries, vendors can contact the issuing authority through the official communication channels listed in the tender documentation. However, specific contact details are not provided here to ensure clarity.
Conclusion
This tender represents a significant opportunity for vendors in the sound systems industry to contribute to community enhancement. All interested parties are encouraged to carefully review the complete tender documentation to ensure compliance and a successful submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the sound system equipment category. Vendors must demonstrate experience in procuring and installing sound systems, alongside providing evidence of financial stability to manage such projects effectively.
Vendors must submit documents proving their eligibility, including registration certificates. Additional certificates may include quality assurance certifications and any industry-specific clearances that demonstrate compliance with technical specifications and quality standards.
To participate in the tender, vendors must complete the registration process through the official procurement portal. This typically involves creating a vendor account, submitting required documents, including financial statements, and acknowledging the terms set forth in the tender documentation.
Submitted documents should typically be provided in standard formats such as PDF or Word. Vendors should ensure that all technical specifications and proposals are clearly detailed, adhering to any specific submission methods required in the documentation.
Vendors may be required to furnish a performance security deposit post-award to guarantee the execution of the contract. The specific percentage and terms will be detailed in the tender documentation, and adherence to these guidelines is crucial for the successful completion of the tender process.
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