Tender Title: Hiring of Photocopier Machine on Monthly Basis
Tender Reference Number: GEM/2025/B/6124562
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers

The tender for the Hiring of Photocopier Machine on a monthly basis offers a significant opportunity for vendors to provide essential printing and photocopying services. This tender will facilitate the ongoing operations of the Department of Fertilizers by ensuring access to reliable photocopying solutions that enhance productivity and efficiency.

Scope of Work and Objectives

The purpose of this tender is to hire high-quality photocopier machines for operational requirements within the Department of Fertilizers. The objectives include providing uninterrupted access to photocopying services, ensuring efficient document handling, and maintaining high-quality outputs that meet the department's requirements.

Eligibility Criteria

Vendors interested in participating in this tender must meet several eligibility criteria. These typically include:

• Registration as a legal entity capable of providing the required services.
• Compliance with tax regulations and possession of necessary registrations.
• Demonstration of relevant experience in the field of photocopier service provision.

Technical Requirements

The technical requirements for the photocopier machines must include:

• Capability of performing high-volume printing and copying tasks.
• Support for color and black-and-white outputs.
• Advanced functionalities such as scanning, duplex printing, and network connectivity.
• Maintenance and service agreements, ensuring operational efficiency during the contract period.

Financial Requirements

Vendors may be required to submit various financial documents. These may include:

• Recent financial statements demonstrating the financial health and operational viability of the company.
• Proof of compliance with local taxation laws and financial regulations.
• A detailed cost breakdown and pricing strategy for the photocopying services to be offered.

Document Submission Details

All vendors must submit their proposals according to the specified guidelines. Expected submission details include:

• Format: Proposals should be prepared electronically in PDF format.
• Deadline: All proposals must be submitted by the final submission date, as stipulated in the tender documents.
• Submission Method: Proposals should be sent through the designated online portal or designated submission address as instructed.

Special Provisions

This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs), making it easier for smaller vendors to participate. Additional incentives may also be provided for startups, aligning with national initiatives to promote local businesses.

Evaluation Process

The evaluation of proposals will be based on several key factors, including:

• Adherence to technical requirements and specifications.
• Financial competitiveness and transparency.
• Vendor experience and previous performance history. The bidders will be evaluated on a pass/fail basis, based on compliance with the eligibility criteria.

Delivery Locations

The photocopier machines and services will be deployed and managed directly within the premises of the Department of Fertilizers. Exact requirements for installation and service locations will be provided in the tender documentation.

Contact Information

For inquiries related to this tender, vendors may refer to the official communication channels provided in the tender documentation. Therefore, ensure all questions are directed through the appropriate platforms as specified.

In conclusion, the Hiring of Photocopier Machine on a monthly basis tender presents a pivotal opportunity for vendors to engage with a key governmental entity, aiding in the efficient functioning of public services while aligning with governmental support for small enterprises and startups.