Tender Description

Vehicle Hiring Service - GEM/2025/B/6086644

Issuing Authority/Department

This tender for Vehicle Hiring Service is issued by the Department of Fertilizers, under the Ministry of Chemicals and Fertilizers. The aim is to enhance transportation service efficiency through competitive bidding for premium vehicles.

Scope of Work and Objectives

The primary objective of this tender is to engage a reliable service provider capable of fulfilling the vehicle hiring requirements on a per vehicle-day basis. This includes the provision of premium sedans, as well as SUVs, for both local and outstation trips. The estimated total quantity of vehicles required is 415, ensuring comprehensive coverage for transportation needs.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria. These include being duly registered entities with the relevant government bodies, having prior experience in providing vehicle hiring services, and possessing the resources to meet the expected demand. Proof of previous successful contracts in this arena will significantly bolster applications.

Technical Requirements

Bidders are expected to provide detailed information regarding their fleet, including specifications of vehicles offered. Proposed vehicles must be from model years 2021 to 2025, ensuring they are modern and well-maintained. Compliance with safety and emission standards is also mandatory. Vehicle specifications must align with the department’s requirements for premium sedans and SUVs for both round trip and outstation services.

Financial Requirements

The financial proposals must include a clear quotation of the rate charged on a per vehicle-day basis. Bidders also need to provide a detailed breakdown of costs, including any applicable taxes. Additionally, bidders must demonstrate financial stability through recent financial statements and must not have any outstanding tax liabilities.

Document Submission Details

All tender-related documents must be submitted electronically or in physical format as specified in the tender notice. Bidders are required to complete all required forms, provide supporting documents, and adhere strictly to submission deadlines to avoid disqualification.

Special Provisions

This tender has special provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may receive preferential treatment during the evaluation process, promoting inclusivity in the bidding process.

Evaluation Process

The evaluation process will consider various factors including but not limited to the quoted price, technical capability, compliance with requirements, and bidder’s experience. The authorities will ensure a comprehensive evaluation to select the most competitive bidders, ensuring value for money and excellence in service delivery.

Delivery Locations

Vehicles will be required for both local trips within designated zones and outstation trips as specified in the requirements. Bidders must indicate the geographical areas they serve and the readiness to meet potential demand fluctuations.

Contact Information

For further details or inquiries regarding this tender, prospective bidders are encouraged to reach out to the issuing authority through the provided contact channels in the tender notice. It’s crucial to keep lines of communication open to clarifying any doubts or acquiring additional information necessary for the application process.

In conclusion, this tender for the Vehicle Hiring Service aims to procure reliable and high-quality transportation solutions, ensuring efficient service delivery for governmental operations. Bidders are encouraged to prepare their proposals considering the detailed requirements to stand a chance in this competitive selection process.