Tender Title: Underground Leak Detector System
Tender Reference Number: GEM/2025/B/5997290
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
Scope of Work and Objectives
The Underground Leak Detector System tender aims to procure a specialized system designed to detect leaks in underground environments, ensuring safety and operational efficiency in various applications. The successful bidder will be required to supply a system that meets the rigorous standards of the industry, providing consistent and real-time monitoring capabilities for potential leakages. The primary objective is to enhance operational safety, reduce environmental impact, and comply with existing safety regulations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with legal status to operate in the relevant sector.
- Proven experience in supplying leak detection systems or similar technologies for a minimum duration, ideally tailored to industrial applications.
- Ability to demonstrate previous successful projects, showcasing a track record of reliability and efficiency.
Technical Requirements
Bidders must comply with the following technical requirements:
- The system should have the capability to detect various types of leaks, including gas and liquid.
- Must be designed to operate efficiently in underground environments with specific attention to safety standards.
- Integration capabilities with existing monitoring systems should be included.
Financial Requirements
All bids must reflect a comprehensive understanding of the financial requirements, which include:
- A detailed breakdown of costs associated with the equipment, installation, and maintenance.
- Comprehensive payment terms that comply with government procurement policies.
Document Submission Details
Bidders are required to submit their documents through the GEM portal, ensuring that all required documents, including:
- Technical specifications
- Financial proposals
- Eligibility documentation
are included within the specified format.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions are in place to promote inclusivity and allow these businesses to compete on a more equal footing.
Evaluation Process
The evaluation process for this tender will encompass the following criteria:
- Compliance with the technical specifications outlined.
- Overall cost-effectiveness of the proposal.
- Experience and capacity to fulfill the contract requirements.
Delivery Locations
The successful bidder will be expected to deliver the Underground Leak Detector System to specified locations as detailed in the contract. Bidder must ensure logistical capabilities to cover these requirements.
Contact Information
For any inquiries regarding the tender documentation or submission process, bidders are encouraged to reach out to the Department of Fertilizers through the appropriate official communication channels.
This tender represents a significant opportunity for entities specializing in leak detection systems. It aims to ensure a safer operational environment while adhering to the highest industry standards. Bidders are encouraged to prepare and present comprehensive proposals that meet all outlined conditions to enhance their chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of operating legally in the required sector, having verifiable experience in providing similar leak detection technologies, and possessing a solid track record of successful project completions. Bidders must demonstrate their capacity to meet the technical specifications outlined in the tender.
Bidders are required to furnish relevant certificates such as business registration, compliance with industry standards, and proof of experience in executing similar contracts. These documents are crucial for establishing credibility and compliance with the tender requirements.
The registration process involves creating an account on the GEM portal, where bidders must complete the necessary forms and provide supporting documents. This includes their business credentials, experience details, and any certifications that validate their eligibility to participate in the tender process.
An Earnest Money Deposit (EMD) is mandatory, which serves as a guarantee of the bidder’s commitment to the tender. Furthermore, a performance security may be required post-award to ensure compliance with the contract terms during execution. Details can be found in the tender documents.
MSEs will benefit from special provisions designed to enhance their competitive edge in the tendering process. This includes relaxed eligibility criteria and potential financial support to facilitate participation. The initiative aligns with the broader goals of fostering local businesses through inclusive procurement practices.
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