Tender Title: Leasing of Commercial Properties - Office Space
Reference Number: GEM/2025/B/6144160
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Department of Fertilizers invites bids for the leasing of commercial properties specifically office space under a dry lease. This tender aims to facilitate the acquisition of suitable commercial office space for ministry operations, ensuring that all maintenance responsibilities are to be borne by the lessee.
Scope of Work and Objectives
The primary objective of this request for proposal is to obtain a well-maintained, professional office environment that meets the operational requirements of the Ministry of Chemicals and Fertilizers. The scope includes:
- Providing adequate office space with essential amenities conducive to the functioning of a government department.
- Ensuring that the office space complies with all applicable regulations and standards.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria to qualify for the tender:
- Bidders must be a registered entity capable of executing the lease agreements.
- Compliance with local regulations and standards governing leasing arrangements is essential.
- Bidders should have a proven track record in leasing commercial properties.
Technical Requirements
The office space offered must meet specific technical requirements, which include:
- Adequate square footage suitable for government operations.
- Accessibility provisions for individuals with disabilities.
- Compliance with safety regulations and environmental standards.
Financial Requirements
Bidders are required to submit financial documents which demonstrate their capability to meet the lease commitments. This includes:
- Valid financial statements for the past three years.
- Any relevant certifications that establish the financial stability of the bidder.
Document Submission Details
All documents related to the bid must be submitted electronically through the designated portal. It is essential to ensure all documentation is complete and in the required formats. Bidders must follow the precise submission guidelines outlined in the tender notice.
Special Provisions
The bid includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate in the tendering process and may receive special consideration during the evaluation.
Evaluation Process
The evaluation of bids will be based on a scoring system that takes into account both technical and financial factors, ensuring a fair and transparent selection process. The criteria will assess the quality of the proposed office space as well as the financial viability of the bids submitted.
Delivery Locations
The tender is open for offers from various locations, provided that they adhere to the technical specifications outlined in this request for proposal.
Contact Information
For further queries regarding the tender, parties are encouraged to reach out to the Department of Fertilizers through the official communication channels provided in the bid documents.
This comprehensive tender is designed to promote transparency and engage all eligible entities in fulfilling the needs of the Department of Fertilizers, aiming to secure a professional office space solution for effective governance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for leasing commercial properties include the need to be a registered entity with the ability to fulfill lease agreements. Bidders must comply with local laws governing such agreements and demonstrate a history of successful leasing operations. It’s essential that entities possess the financial stability to undertake the suggestions of the lease effectively.
Bidders are generally required to possess relevant certifications that prove their business registration, compliance with local regulations, and evidence of financial viability. This may involve certifications from local authorities that affirm the legitimacy and operational capability of the business engaging in the tender.
The registration process involves submitting the necessary documentation through the designated online portal for tender submissions. Interested parties should ensure that all required forms are completed accurately and submitted before the deadline set forth in the tender notice.
Bid submissions typically require an Earnest Money Deposit (EMD) to ensure commitment. The specific amount and submission method will be outlined in the tender notice. Additionally, bidders may need to provide performance security post-award, which acts as a guarantee for fulfilling the lease terms.
Yes, the tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation. These provisions might include relaxation in eligibility criteria and favorable terms during the evaluation process. Bidders from this sector are urged to register under MSE classification to avail of these benefits.
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