Tender Title: Refilling of Fire Extinguisher Cylinders
Tender Reference Number: GEM/2025/B/6210757
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Refilling of Fire Extinguisher Cylinders tender aims to establish a contract for the comprehensive refilling and preparation of various capacities of fire extinguishers. The scope of work encompasses essential tasks such as the refilling of 9 kg fire extinguishers and other related services, ensuring adherence to all relevant technical specifications and quality standards as prescribed.
Scope of Work and Objectives
The primary objectives of this tender include the following:
- Refilling of fire extinguisher cylinders with gases in accordance with defined specifications.
- Ensuring that fire extinguishers are painted with standard colors and appropriately marked as required.
- Conducting necessary quality checks to guarantee compliance with established safety standards.
The services required include, but are not limited to:
- Refilling 9 kg, 6 kg, and 2 kg fire extinguishers.
- Pressurizing extinguishers with nitrogen gas.
- Refilling carbon dioxide fire extinguishers and other specified tasks.
Eligibility Criteria
To be considered eligible for this tender, bidders must meet the following criteria:
- Must be a legally registered entity authorized to provide refilling services for fire extinguishers.
- Possession of relevant certifications confirming their capability to adhere to safety and operational standards.
- Financial stability and previous experience in similar projects will be assessed during the evaluation process.
Technical Requirements
Bidders must ensure compliance with the following technical requirements:
- Adherence to quality standards for the preparation and refilling of fire extinguishers.
- Ability to provide technical specifications related to the equipment and gas to be used.
- Certification of personnel tasked with operating and utilizing the equipment involved.
Financial Requirements
The potential bidders must be financially equipped to undertake this project. This includes:
- Provision of a Performance Security to guarantee contract fulfillment.
- Documentation of past financial performance related to similar operations.
- A clear and brief outline of payment terms, including anticipated timelines for reimbursement after service delivery.
Document Submission Details
All tender submissions must adhere to specified formats and include the following documents:
- Completed tender application form.
- Detailed project proposal showcasing compliance with eligibility and technical requirements.
- Proof of relevant certifications and financial documents.
Submissions should be made electronically via the designated online platform, as paper submissions will not be accepted.
Special Provisions
This tender includes provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs). Preference may be given to such entities to foster local economic development.
Evaluation Process
The evaluation process will assess:
- Compliance with eligibility and technical requirements.
- Financial stability and past performance.
- Value propositions, including pricing and delivery timelines.
All submissions will be reviewed by a designated committee within the Department of Fertilizers. Candidates may be contacted for additional details or clarifications before awarding the contract.
Delivery Locations
The delivery of refilled fire extinguishers will be required at various designated locations specified by the Department of Fertilizers. Detailed location information will be provided to the selected bidder upon awarding the tender.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out through the official communication channels as listed on the agency’s website.
In summary, the Refilling of Fire Extinguisher Cylinders tender aims to ensure the availability of fully compliant and functional fire extinguishers, contributing to workplace safety and adherence to regulations in fire prevention. Interested participants are encouraged to prepare comprehensive proposals in adherence to the established requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders generally include being a registered entity authorized to provide fire extinguisher refilling services. Additionally, bidders must have relevant certifications that confirm their capability to adhere to safety and operational standards related to fire safety equipment. Financial stability and previous experience in executing similar projects will also be considered, ensuring that selected firms demonstrate their competence and reliability.
Bidders must possess certifications demonstrating compliance with local safety regulations and standards for fire extinguisher services. This includes accreditations that affirm their capability to perform refilling, testing, and maintenance per accepted practices. Certificates relevant to operational safety, quality assurance, and equipment standards are indicative of eligibility and will strengthen the proposal submitted.
The registration process for the tender involves submitting an application through the designated online bidding platform. Participants must create an account and complete the required forms, attaching necessary documentation such as proof of registration and financial qualifications. Detailed steps for registration can be found on the tender’s official webpage, which will also outline the specific format required for all documentation.
Bidders must provide a clear outline of payment terms within their proposals. This includes expected timelines for completion of services and subsequent payment following delivery. The inclusion of a Performance Security may also be required, ensuring that the contract’s conditions are met to the satisfaction of the Department of Fertilizers.
Yes, this tender includes special provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Local firms may benefit from preferential consideration during the evaluation process, aimed at fostering local economic growth and enhancing competition among various sized entities in the bidding landscape.
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