Tender Title: Supply of O Rings
Tender Reference Number: GEM/2025/B/6153806
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Department of Fertilizers under the Ministry of Chemicals and Fertilizers is inviting tenders for the procurement of a specialized range of O Rings. This tender aims to secure a total quantity of 630 units, encompassing various specifications categorized as O RING 1, O RING 2, O RING 3, and O RING 4. The objective of this procurement is to meet the operational needs of the department within the fertilizer sector, ensuring efficient and reliable functionality of machinery and equipment.
Scope of Work and Objectives
The scope of work involves the supply and delivery of high-quality O Rings that comply with the defined technical specifications and quality standards. The aim is to enhance the efficiency of fertilizer production processes, thereby contributing to the agricultural sector's development. Vendors are required to provide detailed documentation proving compliance with the specified requirements and demonstrate their capability to fulfill the order adequately.
Eligibility Criteria
Eligible bidders must be registered entities with the appropriate legal and operational credentials in their respective fields. Additionally, bidders must adhere to the procurement guidelines set forth by the Ministry, which may include prior experience in supplying similar products to government bodies.
Technical Requirements
The technical requirements for the O Rings include compliance with specific material properties and performance criteria. Bidders are expected to provide detailed technical specifications supporting their offer, including dimensions, material composition, and certifications that verify quality assurance standards.
Financial Requirements
Bid submissions must include a comprehensive financial proposal outlining unit costs, total price, and applicable taxes. Bidders should ensure that their pricing is competitive while meeting the quality standards outlined in the tender documents.
Document Submission Details
Bidders are required to submit all necessary documents electronically including the technical proposal, financial bid, and any compliance certificates that may be necessary. It is crucial that all submissions conform to the prescribed formats as detailed in the tender notification.
Special Provisions
Special provisions have been made for Micro, Small, and Medium Enterprises (MSEs), allowing them to participate in this tender more effectively. These provisions may include relaxed eligibility criteria and preferential treatment in price evaluation.
Evaluation Process
The evaluation process will follow a structured two-stage bid assessment. Initially, technical compliance will be evaluated based on submitted documentation, followed by financial evaluations of qualified bidders. The highest scoring bids will undergo scrutiny to ensure that they meet all specified requirements.
Delivery Locations
The successful vendors will be required to deliver the O Rings to designated locations as specified in the tender documents. Accurate logistics planning is critical to meet the delivery timelines.
Contact Information
For any inquiries regarding the tender, bidders should refer to the official contact channels provided in the tender notification. It is essential to address any questions in a timely manner to facilitate smooth participation in the bidding process.
This tender represents an important opportunity for suppliers of O Rings to engage with a key government department. Compliance with all specified requirements and attention to detail can lead to fruitful partnerships in the agricultural support sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience, and compliance with the tender’s specific criteria. Bidders must ensure they meet all legal prerequisites and can substantiate their qualifications through appropriate documentation. This generally encompasses business registration, financial stability reports, and past performance evidence in supplying similar items.
Bidders must submit various certificates that typically include quality assurance certifications, compliance with industry standards, and any relevant product testing certificates. It’s important to provide these documents to demonstrate the quality and reliability of the proposed products aligning with the tender’s specifications.
The registration process entails completing an online application form on the designated procurement portal, providing necessary documentation to prove entitlement to participate in government tenders. Bidders should ensure they follow the step-by-step guidelines available in the tender documentation and maintain active communication with the regulatory authority.
Accepted document formats for submissions typically include PDF, DOCX, and XLSX. Ensure all files are clearly labeled and organized as outlined in the tender documents, with each section easily identifiable to facilitate the evaluation team’s review process.
Payment terms usually detail the schedule and conditions under which payments will be released to the successful bidders. These terms can include advance payment options, milestone payments linked to delivery stages, or payment upon total acceptance of the products based on successful quality checks. Understanding these terms is crucial for financial planning during the project execution phase.
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