Tender Title: Supply of Refrigerant Gas

Tender Reference Number: GEM/2025/B/6135854
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers

The Supply of Refrigerant Gas tender provided by the Department of Fertilizers seeks qualified vendors to supply a total of 310 units of refrigerant gas. The aim of this tender is to ensure the availability and procurement of high-quality refrigerant gases, which are vital for various industrial applications, including HVAC systems, refrigeration units, and other chemical processes.

Scope of Work and Objectives

The primary objective of this tender is to source and deliver refrigerant gases that meet industry standards and customer specifications. Suppliers are expected to provide the necessary technical documentation demonstrating the efficacy and compliance of the gases with current regulatory requirements. The successful vendor will be responsible for the supply, ensuring timely delivery to designated locations within the specified timeframe.

Eligibility Criteria

Eligible bidders must be registered entities with a valid business license. It is required that bidders demonstrate experience in supplying refrigerant gases with prior successful contracts in relevant fields. The eligibility also extends to suppliers who comply with industry standards and regulations, showcasing expertise in delivering high-quality chemical products.

Technical Requirements

The technical requirements stipulate that the supplied refrigerant gases must adhere to established industry quality standards. Vendors must provide details regarding the specifications of the refrigerant gases, including usage, handling, and safety measures. Documentation including but not limited to Safety Data Sheets (SDS) and certification from recognized standard authorities is mandatory during the submission process.

Financial Requirements

Bidders are required to quote competitive prices per unit of refrigerant gas. All financial proposals must include taxes and other applicable charges. It is important for vendors to highlight any volume discounts for bulk purchases along with payment terms and conditions in their proposal submissions.

Document Submission Details

All documents must be submitted electronically on the appropriate platform by or before the specified deadline. Bidders should include all relevant documentation, such as a signed bid proposal, technical compliance certificates, and financial quotations in their submission. Incomplete or late submissions shall be disqualified.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special benefits for startups. Such provisions aim to enhance inclusivity in the bidding process and to support local businesses within the domain of chemical supplies.

Evaluation Process

The evaluation process will consider various factors including pricing, technical compliance, and the bidder’s previous experience with similar contracts. The assessment committee will meticulously review submissions to ensure only qualified and capable vendors are selected for contract award.

Delivery Locations

The deliverables are to be shipped to predetermined delivery points as specified by the Department of Fertilizers. Suppliers must ensure that they can meet these delivery requirements efficiently and reliably, aligning their logistics capabilities with the tender’s stipulations.

Contact Information

For further inquiries regarding the tender, bidders are encouraged to refer to the official contact email provided by the Department of Fertilizers. Clarifications regarding the tender should be directed through this channel to ensure accurate and timely responses.

In conclusion, the GEM/2025/B/6135854 tender represents a vital opportunity for qualified bidders to engage in the supply of essential refrigerant gases. Bidders are advised to carefully adhere to all outlined requirements to maximize their chances of a successful proposal.