Tender Title: Facility Management Services - LumpSum Based - Commercial
Tender Reference Number: GEM/2025/B/6152825
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
This tender seeks qualified vendors to provide comprehensive Facility Management Services under a lump-sum contract, with a specific focus on commercial establishments. The primary objectives of this tender are:
- To ensure efficient management of facilities, including maintenance, hygiene, and security.
- To provide skilled kitchen staff capable of maintaining quality standards in food preparation and service.
- To supply necessary consumables directly from the buyer, ensuring availability and compliance with established quality parameters.
Eligibility Criteria
Eligible bidders must meet the following eligibility requirements:
- Registration as a legal entity in the relevant field.
- Demonstrated experience in managing commercial facilities of similar scope and size.
- Financial stability to support the tender's requirements.
Technical Requirements
Bidders must comply with strict technical specifications including:
- Adequate staffing with certified kitchen personnel.
- Proven track record in Facility Management Services, including maintenance and consumable supply.
- Quality assurance processes in place to ensure ongoing compliance with safety and sanitation standards.
Financial Requirements
Bidders should present a detailed financial proposal outlining:
- A clear breakdown of costs involved in providing the required services.
- Evidence of prior financial transactions that substantiate the ability to manage a lump-sum contract effectively.
Document Submission Details
All submissions must be made through the configured online platform, ensuring all required documents are attached in an accepted format. This includes:
- Business registration certificates
- Financial statements
- Technical proposals
Special Provisions
Special provisions are available for Micro, Small, and Medium Enterprises (MSEs) which may include additional evaluation criteria benefits and potential financial assistance to support participation in this tender.
Evaluation Process
Bid evaluations will be carried out based on:
- Compliance with eligibility and technical requirements.
- Overall cost-effectiveness of the proposal.
- Quality assurance measures proposed for service delivery.
Delivery Locations
The service delivery will primarily target various commercial establishments based as designated by the Department of Financial Services.
Contact Information
For further inquiries, bidders are encouraged to reach out through the official communication channels provided by the Department of Financial Services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating previous experience in facility management, and providing proof of financial stability. Vendors must show a robust understanding of facility operations and the capability to deliver both management and staffing services effectively. Companies must also align with qualification standards set forth by the issuing authority.
Bidders must provide relevant certificates such as business registration, tax compliance, and any industry-specific certifications that affirm their capability to offer facility management services. Documentation proving prior experience in similar contracts, including reference letters or client testimonials, may also be necessary.
The registration process involves submitting application forms on the designated online platform. All necessary documents, such as identification, registration certificates, and financial statements, must be uploaded in the specified formats. Vendors should ensure adherence to all outlined specifications to facilitate successful registration.
The Earnest Money Deposit (EMD) is required to ensure that serious bids are submitted. The specific amount will be outlined in the comprehensive tender document, and this deposit will be refunded to unsuccessful bidders after the selection process is completed. Successful candidates will need to comply with the performance security requirements post-award.
Yes, there are several benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. These may include relaxed financial criteria, reduced EMD amounts, and additional points in the evaluation criteria aimed at encouraging greater participation from smaller enterprises. MSEs need to provide adequate documentation to avail of these provisions.
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