Tender Title: APPLY, INSTALLATION, TESTING AND COMMISSIONING OF AIR CONDITIONING SYSTEM
Reference Number: GEM/2025/B/6149765
Issuing Authority
This tender is issued by the Department of Financial Services, under the Ministry of Finance. The authority aims to facilitate the procurement and installation of effective air conditioning systems within government facilities.
Scope of Work and Objectives
The primary objective of this tender is to apply, install, test, and commission air conditioning systems in designated government buildings. This project involves comprehensive work including site surveys, equipment supply, installation, and post-installation testing to ensure optimal performance and compliance with relevant standards. Contractors will be expected to deliver a complete functioning system that meets the specifications outlined in the tender documents.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a legally registered entity with relevant experience in HVAC installations.
- Possess necessary certifications for quality and safety standards applicable to air conditioning systems.
- Demonstrate previous successful project completions of similar nature and scale.
Technical Requirements
Bidders must adhere to specified technical requirements such as:
- Compliance with national and international standards for air conditioning systems.
- The systems should have energy efficiency ratings that meet or exceed preset benchmarks.
- Capability to support various technical integrations and smart technology options.
Financial Requirements
Participants should be equipped to fulfill financial obligations, such as providing an Earnest Money Deposit (EMD) to secure the bid. The financial stability of the bidder, including previous financial records and documentation, will be a crucial factor during the evaluation process.
Document Submission Details
All required documents must be submitted in the prescribed format as specified in the tender documentation. This includes technical proposals, financial bids, and proof of meeting eligibility criteria. Submission methods, along with a comprehensive checklist, will ensure that all improper formats are eliminated.
Special Provisions
Provisions are in place to support Micro, Small, and Medium Enterprises (MSEs) and startups, offering equal opportunities and benefits to encourage participation for small businesses. Bidders are encouraged to highlight their status as MSEs during the submission process to avail of potential benefits.
Evaluation Process
The evaluation process will assess both technical capability and financial bids. A transparent methodology will be adopted for scoring, ensuring that the best proposals are selected based on merit. Detailed specifications for scoring criteria are outlined in the tender document.
Delivery Locations
The air conditioning systems will be installed in specified locations as determined by the Department of Financial Services. Geographical considerations and site-specific requirements will influence the final selection of installation sites.
Contact Information
Specific contact details for queries related to this tender are made available within the tender documents. Bidders are encouraged to utilize these resources for clarification and assistance.
Conclusion
This tender represents a significant opportunity for qualified bidders to contribute to the enhancement of government infrastructure through advanced air conditioning systems. Interested parties are advised to ensure compliance with all eligibility requirements and participate fully to achieve mutually beneficial outcomes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate include being a legally registered entity with proven experience in HVAC installations. Bidders must also possess necessary certifications relevant to air conditioning systems and showcase successful completion of similar projects. These criteria ensure that only qualified contractors take part, guaranteeing effective execution throughout the tender lifecycle.
Bidders are required to submit a variety of documents including technical proposals, financial bids, and proof of eligibility certifications. It’s essential to follow the specified formats called for in the tender to ensure compliance and acceptance of submitted documents. Clarification regarding the submission formats is available within the tender documentation.
Successful bidders will be required to provide performance security as part of their contracts. This security is meant to guarantee that the contractor fulfills all obligations as outlined in the tender. The details regarding the percentage and required terms related to this performance security are provided in the tender document to ensure clarity for bidders.
The payment terms for the awarded tender are clearly outlined in the documentation accompanying the tender. Generally, payments are contingent on achieving specific milestones including project completion stages such as installation, testing, and commissioning of the systems. Compliance with these milestones is essential for the release of payments to the contractor.
Yes, provisions are made for Micro, Small, and Medium Enterprises (MSEs) to foster inclusion and equality in the bidding process. MSEs may enjoy specific advantages such as easier qualification criteria or financial incentives during bidding. Information related to these benefits is detailed in the tender to ensure that bidders are aware and can leverage them for an advantageous position.
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