Tender Title: AMC and CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System

Reference Number: GEM/2025/B/6007368

Issuing Authority

Department: Department of Financial Services
Ministry: Ministry of Finance

Scope of Work and Objectives

The tender encompasses the Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) for Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler Systems. The primary objective of this tender is to ensure the operational efficiency and safety of these critical fire protection systems within designated facilities. The successful bidder will be responsible for routine inspections, emergency repairs, system upgrades, and compliance with relevant safety standards.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Registration as a legal entity in compliance with Indian regulations.
• Proven experience in the maintenance of fire safety systems for at least the past three years.
• Availability of qualified personnel with relevant certifications in fire safety management and installation.

Technical Requirements

The bidder must demonstrate the capability to meet the following technical specifications:

• Certified compliance with national fire safety standards.
• Provision of qualified technicians for the installation and maintenance work.
• Availability of necessary tools and equipment to carry out maintenance tasks effectively.
• Documentation of previous projects that verify technical expertise in similar contracts.

Financial Requirements

Bidders are required to submit a competitive financial proposal that includes:

• A detailed breakdown of costs covering all aspects of the AMC and CMC services.
• Evidence of financial stability and ability to undertake the contract, such as annual financial reports for the past two years.

Document Submission Details

Interested bidders must submit their proposals inclusive of all required documents outlined in the tender specifications. All submissions must be made electronically through the tender portal, ensuring compliance with format specifications as provided.

Special Provisions

This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) as well as startups. Registered MSEs may qualify for special benefits during the evaluation process, including price preference. Bidders are encouraged to review the provisions for MSE support and how they can leverage local procurement rules effectively.

Evaluation Process

The evaluation will be conducted based on a two-stage process:

1. Technical Evaluation: Assessment of each submission's adherence to the required technical specifications, experience, and qualifications.
2. Financial Evaluation: Review of financial proposals to establish value for money and compliance with budgetary requirements.

Delivery Locations

The services are to be provided at various designated locations specified by the Department of Financial Services across the region. Bidders are expected to include logistical arrangements in their proposals.

Contact Information

For further clarification or additional information, bidders are encouraged to reach out through the official contact channels provided within the tender documents. Ensuring timely communication is essential for maximizing bidder readiness.