Tender Title: Procurement of AC and Office Furniture
Reference Number: 1197e5885
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
The primary objective of this tender is the procurement of essential office furniture and air conditioning units for government departments. The items include revolving high back chairs, revolving mid back chairs, visitor chairs, three-seater chairs, and 1 ton, 1.5 ton, and 2 ton three-star rated air conditioning units. These products aim to enhance workspace comfort and efficiency, thus enabling improved productivity among staff.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity recognized legally within the business realm.
- Possess valid registrations and licenses applicable to the product categories outlined in the tender.
- Demonstrate prior experience in supplying similar items to government or large institutional clients.
Technical Requirements
Bidders should ensure that the items proposed meet the following technical requirements:
- All chairs must conform to ergonomic standards to promote health and comfort.
- Air conditioning units must be energy-efficient, carrying a minimum rating of three stars.
- Detailed product specifications, warranty information, and compliance with safety standards should be included in the proposal.
Financial Requirements
Bidders must be prepared to provide financial documentation showcasing their ability to fulfill the contract in terms of pricing and financial stability. This may include:
- Bank statements over the past year.
- Income statements and balance sheets upon request.
Document Submission Details
All submissions must be made electronically. Bidders should ensure inclusion of:
- Technical proposals
- Financial bids
- Relevant certifications and compliance documents
Documents must be submitted in PDF format to ensure consistency and ease of review.
Special Provisions
This tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to apply as a percentage of the total bidding value is reserved for them. The government aims to foster entrepreneurship and local manufacturing.
Evaluation Process
The evaluation process will be comprehensive, focusing on both technical specifications and financial competitiveness. Proposals will be assessed based on adherence to the technical requirements, quality of products offered, delivery timelines, and price structures.
Delivery Locations
All supplied items are to be delivered to designated government office locations as specified in the tender documentation. Successful bidders will be informed of the exact delivery addresses post-evaluation.
Contact Information
For any queries regarding this tender, please reach out to the Department of Financial Services directly through their official communication channels. Specific contact details are available in the tender documentation.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for prospective bidders include being a legally registered entity, holding relevant licenses for the tender products, and having experience supplying similar items to government or institutional clients. Documentation proof of prior successful engagements may be requested.
All bidders must provide valid documentation that includes compliance certificates that verify product quality, safety standards, and warranty documents, ensuring the items meet both technical and quality standards. Furthermore, registration as an MSE or startup will need to be established if applicable.
Proposals must be submitted electronically, with all required documents placed in a clear and structured manner. Acceptable formats include primarily PDF to maintain the integrity of the supplied information. Key documents include technical proposals, financial bids, and compliance certificates to facilitate smooth processing and evaluation.
Bidders must comply with financial requirements, which often include providing Earnest Money Deposit (EMD) details, proof of financial stability such as bank statements, and understanding performance security requirements as mandated in the tender documentation. Proposals will be evaluated based on competitive pricing and understanding the payment terms outlined in the tender.
Yes, the tender encourages participation from MSEs and startups. Special provisions allow a portion of the contract value to be earmarked for these groups, in alignment with government policies to enhance local procurement and support emerging businesses through fiscal incentives. This aligns with policies like ‘Make in India’, focusing on promoting indigenous manufacturing and services.
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