Tender Title: Supply and Installation of 4 Ton, 3 Star Inverter Floor Standing Air Conditioners
Reference Number: 6efffbce
Issuing Authority: Ministry of Railways, Indian Railways
The Ministry of Railways, through its Indian Railways division, invites bids for the procurement and installation of 4 Ton, 3 Star Inverter Floor Standing Air Conditioners, including associated equipment such as Floor MS stands for both indoor and outdoor units, a 10 KVA Single Phase Stabilizer, and a Distribution Cum Timer Control Panel. The tender encompasses complete installation, testing, and commissioning services alongside the necessary cables and tubes.
Scope of Work and Objectives
The scope of work involves:
- Supply of Equipment: Provision of 36 units of 4 Ton, 3 Star Inverter Floor Standing Air Conditioners along with the requisite accessories.
- Installation Services: Complete installation of air conditioning units at designated railway locations, ensuring optimal performance.
- Testing and Commissioning: Conducting comprehensive tests after installation to ensure equipment meets specified operational standards.
This project aims to enhance the comfort and energy efficiency of railway facilities, thereby ensuring improved passenger experience and operational efficiency.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- The bidder must be a registered entity with a valid GST number and other statutory registrations as required by law.
- Previous experience in the installation and maintenance of air conditioning systems to be demonstrated through relevant documentation.
- Financial capacity to undertake the contract as demonstrated through financial statements.
Technical Requirements
The technical requirements for the bid include:
- Compliance with the specified energy ratings and operational benchmarks for air conditioning units.
- All equipment must be certified for safety and reliability according to national standards.
Financial Requirements
Bidders must provide:
- Detailed financial proposals including pricing per unit and total cost.
- An earnest money deposit (EMD) as specified in the tender documents.
Document Submission Details
Bidders should submit their proposals adhering to the following:
- All proposals must be submitted via the designated electronic procurement platform.
- Required documentation includes technical bids, financial bids, and supporting certificates.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) by offering benefits such as:
- Preference in evaluation criteria, ensuring that MSEs have an equitable chance to participate.
- In compliance with the Make in India initiative, bidders are encouraged to source products locally.
Evaluation Process
Proposals will be evaluated based on:
- Technical compliance with specifications.
- Financial viability and overall cost-effectiveness.
- Previous experience and track record in handling installations of similar nature.
Delivery Locations
Air conditioning units will be delivered to specified railway depots across the operational jurisdiction of the Indian Railways.
Contact Information
For any clarification or inquiries, potential bidders are encouraged to reach out through the contact options available on the electronic procurement platform.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, maintaining a valid GST registration, and having experience in installation and maintenance of similar air conditioning systems. It is essential for bidders to demonstrate their financial capability via recent financial statements to qualify for participation in the procurement process.
To ensure compliance with regulatory standards, bidders must provide various certificates including GST registration, trade licenses, and any necessary technical certifications related to the air conditioning equipment. Compliance with safety standards and quality assurance certifications relevant to the equipment offered is also essential.
Documents must be submitted online via the designated procurement platform, ensuring proper adherence to the submission guidelines. All required documents such as technical proposals, financial offers, and compliance certificates should be uploaded in accepted digital formats, ensuring clarity and accessibility during evaluation.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their financial proposals to demonstrate seriousness. Upon award of the contract, a performance security will also be necessary to ensure compliance with the terms of the contract, which typically involves a percentage of the total contract value and must be submitted within a specified timeframe.
Micro, Small, and Medium Enterprises (MSEs) can enjoy several benefits under this tender. These include preferential treatment during the evaluation process, the possibility of relaxed financial requirements, and encouragement to comply with local production guidelines under the Make in India initiative, which promotes local sourcing and supports the growth of domestic industries.
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