Tender Title: Air Conditioners with Installation
Reference Number: GEM/2025/B/6128550
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
The objective of this tender is to procure air conditioners along with accompanying installation services. This includes the supply of 2 Ton and 1.5 Ton air conditioners, and associated items such as angle stands. This procurement aims to enhance the comfort and climate control within various government facilities, ensuring energy efficiency and reliability in performance.
Eligibility Criteria
Participants must be registered entities capable of supplying, installing, and servicing air conditioning units. A strong track record in similar projects may be required along with adherence to quality standards specified within the tender documentation.
Technical Requirements
The technical specifications outline the need for:
- 2 Ton and 1.5 Ton Air Conditioners: Ensuring they meet government standards and energy efficiency ratings.
- Installation services that adhere to safety protocols and local regulations.
- Provision of angle stands suitably designed for the models supplied.
Financial Requirements
Bidders should demonstrate financial stability with documentation to support their capacity to fulfill the tender requirements, including warranties and service level agreements. A proposed cost structure must be included in the submission, detailing per unit costs along with installation fees.
Document Submission Details
Bidders are required to submit their proposals electronically through the designated e-procurement portal. Documentation should include:
- Technical proposal
- Financial proposal
- Eligibility documents
All submissions must adhere to the accepted formats, and incomplete bids may be rejected.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and gives a preference to startups. This initiative is aligned with governmental policies to foster growth in the MSME sector and promote local industry engagement.
Evaluation Process
The evaluation will be based on both technical compliance and financial competitiveness. Proposals will undergo a thorough review concerning:
- Adherence to technical specifications
- Competitive pricing
- Company credentials
Bidders with superior credentials and pricing will be prioritized, and the procurement process will be conducted transparently to ensure fairness.
Delivery Locations
Supplied air conditioners and installation services will be required at designated governmental facilities across various regions, specified during the procurement process.
Contact Information
For inquiries related to the tender specifications, interested parties may consult with the issuing authority through the contacts provided on the official procurement portal. It is advisable to check for updates regularly due to potential changes in process or requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing and installing air conditioning units. Participants must demonstrate a history of successful projects and adherence to applicable quality standards in all operations. Financial solvency, showcased through relevant documentation, is also crucial for eligibility.
Bidders are required to meet specific technical specifications regarding the performance, efficiency, and safety of the air conditioners being supplied. Units must be either 2 Ton or 1.5 Ton models that comply with government standards. Additionally, installation must adhere to local regulations.
Documents should be submitted electronically via the designated e-procurement platform by following the outlined submission guidelines. Accepted document formats typically include PDF and Word documents, ensuring clarity and professionalism in presentation.
Bidders need to provide an Earnest Money Deposit (EMD), the details of which will be clearly stated in the tender document. Performance security requirements, often part of the financial framework, entail additional guarantees to ensure contract fulfillment, often including a monetary percentage of the total bid amount.
Yes, the tender includes specific provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions often encompass relaxed criteria, financial incentives, and preferences during the evaluation process, encouraging local participation and compliance with ‘Make in India’ policies.
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