Tender Title: Supply and Installation of Safes
Tender Reference Number: GEM/2025/B/6161924
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
This tender aims to solicit bids for the supply and installation of Safes compliant with IS 550 standards. The successful vendor will be responsible for providing three units of safes, meeting the specified technical requirements, and ensuring adherence to quality standards. The primary objective is to enhance the security measures by installing high-quality safes within government facilities.
Eligibility Criteria
To qualify for participation, bidders must be registered entities, capable of fulfilling the project requirements. Additionally, compliance with regulatory standards concerning quality and safety for products supplied is mandatory. Experience in providing safes or similar security solutions will be an advantage.
Technical Requirements
Bidders are required to propose safes that meet the IS 550 standards. Detailed specifications will include size, locking mechanisms, fire resistance, and material quality. Each safe must be compliant with national safety norms to ensure maximum protection.
Financial Requirements
Bidders will need to submit a financial proposal detailing the cost of each unit of safe along with any additional installation charges. Special consideration will be given to value for money and the overall financial viability of the bids submitted.
Document Submission Details
All documents, including technical and financial proposals, must be submitted electronically through the respective government e-procurement portal. Ensure that all required documents are included to avoid disqualification.
Special Provisions
Bids submitted by Micro, Small, and Medium Enterprises (MSEs) may receive additional benefits, which can enhance competitive advantage in the bidding process. Moreover, provisions will be evaluated that support startups, making it crucial for new enterprises to engage in governmental contracts.
Evaluation Process
The evaluation will be conducted based on multiple parameters including technical specifications, compliance with norms, and cost-effectiveness. Bidders will be evaluated on a comprehensive basis to ensure optimal selection of the vendor best suited to fulfill the requirements.
Delivery Locations
The safes will need to be delivered to designated government facilities as specified in the purchasing guidelines. Exact locations will be furnished to the successful bidder along with further logistical details upon contract agreement.
Contact Information
For any inquiries related to this tender, the issuing authority’s contact details can be found on the tender procurement portal associated with the Department of Financial Services. It is advisable to refer to the portal for the latest updates and directives.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of meeting the technical specifications outlined in the tender. Bidders must comply with local regulations and demonstrate experience in providing safes or similar security equipment to qualify for consideration.
Bidders are required to provide necessary registration documents, quality certifications relevant to the products being offered, and compliance documentation that reflects adherence to the required quality standards. It is crucial to ensure all documentation is up-to-date and valid.
To participate in the tender, vendors must register on the e-procurement platform associated with the Ministry of Finance. This involves submitting valid business documents along with any required certificates that fulfill the compliance requirements set forth in the tender documents.
The payment terms typically include an advance payment upon contract signing, followed by milestone payments upon delivery and successful installation of the safes. It is recommended that bidders clarify specific terms proposed in the bid to avoid any misunderstandings.
MSEs will find provisions that enhance their competitive edge in this tender process. Special considerations will be provided, which may include financial benefits and preferences during the evaluation or selection process, supporting the Make in India initiative and local content regulations.
This tender description and FAQ section are designed to provide comprehensive insights and actionable information pertinent to prospective bidders.
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