Department of Financial Services Tender by State Bank Of India (sbi) (GEM/2025/B/6152756)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine (MFM) V2
Reference Number: GEM/2025/B/6152756
The Department of Financial Services, under the Ministry of Finance, is inviting bids for the procurement of 75 Multifunction Machine (MFM V2) units. This tender aims to establish a reliable and efficient supply of multifunctional machines that can cater to various office requirements. The intended machines will enhance productivity and facilitate efficient workflows within the department.
Scope of Work and Objectives
The primary objective of this tender is to secure multifunction machines that are capable of performing multiple functions such as printing, scanning, copying, and faxing. The machines should be equipped with modern technological features to ensure high-quality output, ease of use, and energy efficiency. The scope includes delivery, installation, and post-purchase support for the machines.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered business entity.
- Hold relevant certifications for the supply and maintenance of multifunction machines.
- Provide evidence of experience in supplying similar products within the last three years.
Technical Requirements
The machines must adhere to specific technical requirements including:
- High-resolution printing capabilities.
- Automatic document feeder.
- Capability to support wireless and network connections.
- Energy Star certification for efficiency.
- Compliance with safety and quality standards as dictated by relevant authorities.
Financial Requirements
Participants are required to demonstrate financial stability and capacity to fulfill the order. This includes providing:
- Annual turnover statements for the last three financial years.
- Bank statements or other financial documentation.
Document Submission Details
Bidders must submit their proposals and related documentation electronically through the designated e-procurement platform. Each submission must include:
- A technical proposal detailing specifications and compliance with requirements.
- A financial proposal outlining pricing details and any associated costs.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering benefits such as lower eligibility thresholds and preferential evaluation. Startups may also avail provisions that facilitate easier participation, thus enabling innovation in the procurement process.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that include technical compliance, financial capability, and total cost of ownership. Importance will be given to quality standards and compliance with safety regulations.
Delivery Locations
Successful bidders will be required to deliver the Multifunction Machines to specified locations as outlined in the contract documentation.
Contact Information
For any inquiries regarding the tender, participants may reach out through the official channels advised by the Department of Financial Services.
Additional Information
It is imperative that all participating bidders keep abreast of the functionalities and specifications of their offerings, ensure compliance with applicable regulations, and demonstrate performance in terms of reliability and efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant certifications for the supply and maintenance of multifunction machines, and providing experience evidence of similar supply within the last three years. Bidders must also adhere to financial verification procedures such as presenting annual turnover statements.
The technical specifications for the multifunction machines demand high-resolution printing, automatic document feeders, connectivity options (wireless and network), Energy Star certification, and compliance with established safety and quality standards. All bidders must provide documentation to ensure their products meet these requirements.
Yes, participants are typically required to submit an Earnest Money Deposit (EMD) as part of their proposal. The amount will be specified within the tender documentation and serves as a guarantee of serious participation. Information on payment terms and EMD conditions will be detailed in the official tender documents.
Bidders are required to submit their proposals electronically through the designated e-procurement platform. All submissions must include both technical and financial proposals, along with necessary certifications. Ensure adherence to the accepted document formats as specified in the tender guide.
This tender includes specific benefits for MSEs, such as minimized eligibility thresholds and special provisions that allow for greater accessibility. MSEs may also receive preferential rates in the evaluation process, encouraging their growth and participation in government procurement processes.
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