Department of Financial Services Tender by Indian Bank (GEM/2025/B/6154373)
Entry and Mid Level Laptop - Notebook
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Tender Title: Entry and Mid Level Laptop - Notebook
Tender Reference Number: GEM/2025/B/6154373
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Department of Financial Services under the Ministry of Finance invites bids for the procurement of entry and mid-level laptops. This tender aims to specify the scope of work and the associated objectives related to the acquisition of 71 laptops, designed to meet the operational needs of governmental departments.
Scope of Work and Objectives
The primary objective of this tender is to provide reliable, efficient, and high-performing entry and mid-level laptops that suit the basic and moderate computational needs of various governmental staff. The scope involves the supply, delivery, and installation of the laptops per the technical specifications listed in the tender document.
Eligibility Criteria
To participate in this tender, entities must fulfill specific eligibility requirements. Bidders should be duly registered entities with appropriate certifications and compliance to operational standards in line with governmental regulations. The criteria also include financial stability and experience in similar service deliveries.
Technical Requirements
The laptops must meet defined technical specifications including processor speed, RAM, storage capacity, and battery life that ensure efficient productivity. Detailed technical standards will be provided in the tender documents to ensure bidders understand the expected quality and performance outcomes.
Financial Requirements
Bidders are required to submit their financial proposal in line with the project’s budget constraints. Additionally, bidders should provide comprehensive cost breakdowns, ensuring that all aspects of the proposal are cost-effective while meeting the expected technical standards.
Document Submission Details
All required documents must be submitted through the designated online tendering platform. Bidders must ensure that their proposals include all necessary information, including financial statements, certificates, and proof of past performance.
Special Provisions
This tender offers opportunities for Micro, Small, and Medium Enterprises (MSEs), providing a competitive edge to foster inclusivity in government procurement. Furthermore, provisions for startups will support innovative solutions in alignment with the government’s development goals.
Evaluation Process
The evaluation process will review all submitted bids based on compliance with technical specifications, financial quotes, and past performance. Successful bidders will be notified in writing, and an evaluation matrix will guide the selection process.
Delivery Locations
Successful bidders will be instructed on delivery locations at the time of award notification. It is crucial for bidders to ensure logistics capabilities align with service delivery expectations.
Contact Information
For further inquiries regarding the tender, bidders may refer to the official contact avenues provided in the tender documentation. It’s important to reach out with queries to ensure clarity and compliance with the submission guidelines.
Summary
Engagement in this tender presents a significant opportunity to collaborate with the government sector in delivering technology solutions that address critical operational needs. All interested parties are encouraged to carefully review the tender requirements and submit comprehensive proposals that align with the detailed specifications provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable business regulations. Bidders must present valid operational certifications and documents that demonstrate their capacity and experience in providing entry and mid-level laptops. Financial stability and a proven track record in similar procurement projects will be essential criteria for eligibility consideration.
The technical specifications for the laptops involve minimum guidelines on processor speed, memory capacity (RAM), storage (HDD/SSD), battery life, and necessary software compatibility. It is imperative that bidders offer hardware that meets or exceeds the performance standards outlined in the tender document to ensure optimal functioning for governmental use.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal. This deposit functions as a security measure for the government, indicating the bidder’s commitment to the project. The EMD amount will be specified in the tender documents, along with applicable payment methods and refund policies for unsuccessful bidders.
The evaluation process will involve a thorough review of submitted bids against the specified criteria for both technical and financial submissions. Compliance with all requirements, quality of proposal presentation, and the financial aspect of bids will be central to selection. The evaluation matrix will be publicly available to ensure transparency throughout the selection process.
Yes, this tender has dedicated provisions for Micro, Small, and Medium Enterprises (MSEs). These provisions aim to enhance participation from smaller enterprises and encourage competitiveness in government procurement. MSEs are provided with certain advantages in bidding processes to promote inclusivity and local business growth within the procurements ecosystem.
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